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Administration Technician - Jobs in Sainte-Foy, QC

Champlain Regional College
Job LocationSainte-Foy, QC
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

In this role, in addition to the administrative tasks necessary for the proper functioning of College management, the incumbent will be responsible for the following areas of activity:

  • Participate in the development of the College management work plan;
  • Participate in elaborating procedures;
  • Prepare, collect and verify data and information, and produce texts or tables useful for decision making;
  • Draft memos, letters, reports, and other correspondence such as press releases and posts on social media accounts;
  • Update information on the College’s website;
  • Collect, research, and process data or information for the purpose of proposing actions, solutions, executing them, or implementing them;
  • In collaboration with the Coordinator of Administrative Services, maintain, analyze, and see to administrative operations related to the Director of the Constituent College and Director of Studies’ budget;
  • Compile statistics and create reports to support decision-making or as requested by the Director of the Constituent College and Director of Studies;
  • Maintain the agenda of the Director of the Constituent College and Director of Studies, set and confirm appointments and meetings of the management team;
  • Prepare monthly travel expense reports;
  • Prepare the agenda, send meeting notices for administrative meetings and see to the logistics. Prepare draft resolutions and draft minutes and/or meeting notes for the Governing Board and Commission of studies meetings;
  • Act as a liaison to coordinate the dissemination of information with College management, external agencies, committees, commissions, or councils on behalf of the Director of the Constituent College, Director of Studies;
  • Act as secretary of the College’s Governing Board and Commission of Studies: prepare the agenda, the documentation for the meetings, and drafting the minutes of the meetings;
  • Communicate with internal or external people to seek information or communicate decisions made by the Campus Director;
  • Collaborate with the organization of events and promotional activities for the College;
  • Respond to telephone, email inquiries, and in-person inquiries;
  • Other related tasks to support the Director of the Constituent College, Director of Studies.
Requirements :QUALIFICATIONSWhat are we looking for in this position
  • 6 or more years of relevant experience;
  • Great attention to detail;
  • Show confidentiality;
  • Political savvy;
  • Excellent communication skills;
  • Ability to establish interpersonal relationships and to work in a team;
  • Proficient in English and French, both oral and written;
  • Proficient with the Microsoft Office Suite;
  • Ability to work with online platforms;
  • Knowledge of the Cégep network.
EDUCATIONA diploma of college studies (DEC) in an appropriate specialty or an attestation of studies recognized as equivalent by the competent authority.Are you joining the team Cool, here is what we can offer you!
  • Dynamic work environment that takes to heart the well-being of its staff and students
  • Work schedule from Monday to Friday, 35 hours variable
  • Competitive salary
  • Fitness Center
  • Excellent working conditions and benefits
Required Tests : The candidates will be required to submit to English and French language tests.Work Schedule : Flexibility required – Monday to Friday 35 hours a weekSalary Scale : 24.21$ - 32.32$Anticipated Start Date : 2022-09-19Start of Posting Period : 2022-08-16End of Posting Period : 2022-08-30 23:59Champlain Regional College is an equal opportunity employer and invites candidates to signify their belonging to groups targeted by the Act respecting equal access to employment in public bodies.Comments :We thank all applicants for their interest, however only those selected for an interview will be contacted.Note that a cover letter is mandatory with your application, therefore please be sure to submit yours.If you are applying from a mobile device (smartphone, tablet), you will receive an acknowledgment email inviting you to attach your CV in order for your application to be considered.Quick Apply
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