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Administrative Support Agent, class I - Jobs in Sainte-Anne-de-Bellevue, QC

John Abbott College
Job LocationSainte-Anne-de-Bellevue, QC
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

IMPORTANT: Effective immediately.JOB SUMMARY:Under the general authority of the Dean of Academic Systems and the direct supervision of the Records Manager provides clerical support for the Registrar’s Office.DUTIES AND RESPONSIBILITIES:

  • Assist with the daily operation, including correspondence and answering the telephone
  • Assist with convocation preparation and awards
  • Process registrations for full-time continuing education programs (AEC and DEC)
  • Assist with continuing education registration
  • Perform other related tasks as may be assigned
Medical incomplete requests
  • Provide students with information about the medical incomplete process and answer questions
  • Receive and prepare medical incomplete requests for evaluation by the Dean of Academic Systems
  • Process requests once evaluated by the Dean of Academic Systems
English Exit Exam
  • Select eligible students and transmission to MEES
  • Prepare, survey and compile results
  • Update CLARA accordingly
  • Mail results to students
  • Assist with training invigilators
  • Prepare seating, exam materials; pre-exam and post-exam
  • Responsible for the execution of the English Exit Exam
Citizenship / Out-of-Province Student Verification for Day and Continuing Education
  • Retrieve resident of Quebec status from MEES
  • Verify and obtain documents for students without resident status
  • Update student status record
  • Respond to students’ queries related to their status
  • Verify International Student Study Permits for Day and Continuing Education
Probation
  • Prepare probation letters (dynamic documents) for students and liaise with Counselling
  • Update probation status as required
QUALIFICATIONS:EducationSecondary school diploma or a diploma of vocational studies in an appropriate specialty or a diploma or an attestation of studies which is recognized as equivalent by the competent authoritySpecific Requirements:
  • At least one year of pertinent experience
  • English Intermediate Oral and Written
  • French Basic Oral and Basic Written
  • French Intermediate written comprehension Strong interpersonal skills and discretion
  • Ability to multi-task
  • High degree of accuracy in clerical work and data entry
  • Ability to work with limited supervision
  • Ability to produce work under pressure and to meet deadlines
  • Ability to organize work efficiently
  • Computer literacy / knowledge of Microsoft Office (WORD and EXCEL)
  • Analytical and problem-solving skills
Testing may be required to demonstrate knowledge of:
  • English Intermediate Oral and Written
  • French Basic Oral and Basic Written
  • French Intermediate written comprehension Word (basic)
  • Excel (basic)
  • Analytical and problem-solving skills
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