Administrative Coordinator - Jobs in Sidney, BC

Job Description

The mandate of the Association of British Columbia Land Surveyors (ABCLS; Association) is to regulate the practice of professional land surveying in British Columbia. Founded in 1905, the Association is governed by an 11-person board comprised of two lay (public) members, the Surveyor General of British Columbia, the Secretary of the Association, and 7 board members elected from a province-wide membership of over 340 practising British Columbia Land Surveyors (BCLSs). Including members in training and nonpractising land surveyors, the total membership of the Association is over 700. The ABCLS is a strong and stable organization with an operating budget of $1.6 million and 9 permanent staff.JOB TITLE: Administrative Coordinator, Permanent, Full-timeLOCATION: ABCLS Office – #302, 2400 Bevan Avenue., Sidney, BC, V8L 1W1 COMPENSATION: $52,000 to $57,000 a year, plus comprehensive benefits package.CLOSING DATE: May 13, 2022PURPOSE OF POSITIONWorking collaboratively as part of the ABCLS office team and with limited direction, provide coordination and administrative support for the Sidney office, annual general meeting, other events, and business activities.KEY RESPONSIBILITIES AREAS:

• Coordinate the annual general meeting, including venue and guestroom bookings, travel arrangements, food & beverage arrangements, invitations, awards, sponsorship, speaker bookings, social events, suppliers, and registration lists;
• Coordinate virtual and on-site meetings and events, including room bookings, audio/visual, catering, supporting materials, and travel arrangements;
• Maintain the Sidney office facilities and equipment, including purchasing supplies and promotional items, liaising with property management, technicians, and contractors, etc.;
• Coordinate professional development offerings for the membership;
• Support the Career Awareness Committee and coordinate activities to raise awareness of land surveying as a career;
• Support other committees and liaise with the Financial Administrator as required;
• Assist members with technical issues including username, password, and related enquiries;
• Update member and other file information and maintain the confidentiality of all records and files;
• Handle general enquiries from the public and membership;
• Review invoices for approval by the CAO;
• Other duties and administrative support as required.

EDUCATION AND EXPERIENCE:

• Completion of Grade 12, plus 5 years office experience in progressively more responsible positions, plus graduation from a recognized office administration course, or the equivalent combination of education and experience;
• Experience managing sensitive issues with tact, diplomacy, and good judgment on the telephone and in person (e.g., requests for information).

REQUIRED SKILLS, KNOWLEDGE AND ABILITIES:

• Excellent written and oral communication skills;
• Excellent interpersonal and communication skills, displaying tact, diplomacy, leadership, and professionalism in dealing with confidential and sensitive matters;
• Excellent time management and organizational skills;
• Ability to meet deadlines without sacrificing accuracy or quality;
• Proficiency with Microsoft Office applications, Adobe Acrobat, and Zoom;
• Ability to prioritize own workload and take initiative;
• Problem solving skills and flexibility;
• Ability to work extra hours over the Annual General Meeting period (usually 1 week in March);
• Ability to contribute as a valuable team member.

CORE COMPETENCIES: ANALYTICAL THINKINGAbility to comprehend a situation, breaking it down into components and identifying the underlying complex issues. Implies the ability to systematically organize and compare the various aspects of a problem or situation and determine cause-and-effect relationships to resolve problems in a sound, decisive manner.PLANNING, ORGANIZING, COORDINATINGProactively planning, establishing priorities and allocating resources appropriately. It is expressed by developing and implementing increasingly complex plans and involves monitoring and adjusting work to accomplish goats and deliver to the organization’s mandate.PROBLEM SOLVING/JUDGMENTAbility to analyze and define a problem, evaluates alternatives, find a solution and understand the implications of decision.INITIATIVEIdentifying a problem, obstacle or opportunity and taking appropriate action.EFFECTIVE COMMUNICATIONSCommunicates in a positive and effective manner, while possessing active-listening skills, and being able to facilitate interactive discussion and maintaining positive interpersonal relations and confidence.TEAMWORKAbility to work cooperatively, participates fully, involve and encourage others, contributing to a cohesive team environment.SERVICE ORIENTATIONImplies a desire to identify and serve customers, focusing one’s efforts on discovering and meeting their needs.RESULTS ORIENTATIONConsistently strives to surpass an established standard of excellence.HOW TO APPLY: Applicants should send a resume and cover letter outlining how they meet the requirements of the position to Kelly Stofer, Chief Administrative Officer, no later than May 13, 2022.While the ABCLS sincerely appreciates all applications, only those candidates selected for interview will be contacted.Job Types: Full-time, PermanentSalary: $52,000.00-$57,000.00 per yearBenefits:

• Dental care
• Extended health care
• Paid time off
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:All persons attending the ABCLS office must comply with a vaccination and masking policy requiring declaration of vaccine status and masking in certain cases.Application deadline: 2022-05-13Quick Apply

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