Christmas Hamper Coordinator - Jobs in Smithers, BC

Job Description

Smithers Community Services Association is a non-profit organization that believes in raising the bar on what it means to do a good job. As a member of the Smithers Community Services team, you are fully engaged in your work, you take personal responsibility for your experience with the Association, you are a professional who operates from a place of ethics and integrity and you are prepared to evolve, change and grow as a result of working here.PROGRAM: Christmas HampersPOSITION: Coordinator (shared position)PROGRAM SUMMARY:The Christmas Hamper program provides food, toys, grocery vouchers and books for families and individuals in need at Christmas. We serve the communities of Telkwa, Smithers and Witset.POSITION SUMMARY:The Christmas Hamper Coordinator is responsible for organizing all aspects of the Christmas Hamper Program; collecting goods, recruiting and organizing volunteers, ensuring the hampers are delivered on time.REPORTING RELATIONSHIPS:Reports To: Executive DirectorDirect Reports: NonePRIMARY RESPONSIBILITIES:

• Update and print all required applications, letters, registration lists and forms required.
• Set up the process for receiving hamper applications and having them entered regularly in computer database (in conjunction with SCSA and Witset Admin staff)
• Handle all enquiries regarding the program
• Ensure full public awareness of the program by putting up posters, media interviews, newspaper stories, and faxes or emails to all service providers and all relevant organizations.
• Locate and make arrangement for the establishment of the depot including hookup of phone service, setting it up with equipment and supplies, signage and layout.
• Recruit volunteers, schedule their activities, keep records of their addresses.
• Record and store cash donations made at the depot and bring to SCSA ensuring that SCSA Admin staff has any information they require.
• Keep the depot tidy and organized.
• Arrange the collecting, sorting, purchasing and packing of all food and toy donations.
• Assist in handling enquiries from media and public and perform necessary public relations duties.
• Collaborate with the multiple organization conducting public events supporting the Hamper program.
• Organize and facilitate the delivery or pick up of all hampers.
• Complete a program report and review in the following January and updating the procedure manual as needed.
• Complete other related duties as required.

QUALIFICATIONS:Education & Training

• Related post-secondary training and a minimum of two years experience in a similar position or a combination of relevant training and experience.

o Related training could include: Volunteer Management DiplomaSkills and Abilities

• Well-organized who can work well with continuous interruptions and high pressure.
• Comfortable working with the media.
• Work independently with little supervision showing creativity, and initiative, while also being able to blend in quickly with the SCSA Admin team.
• Have great compassion and sensitivity to the clients of their program.
• Possesses excellent written and verbal communication skills.
• Budgeting and Volunteer Management experience and good paper management skills.
• Intermediate Level 2 Technical Computer skills required.
• Demonstrated ability to interact positively with SCSA board, staff, clients and the public in person and over the telephone.

Working Conditions

• In November the hours are flexible and move to full time in December, reducing again in January during the clean-up and reporting phase.
• Work requires moderate level of physical effort and/or dexterity, e.g. using or moving medium weight (5-10 kg.) equipment or materials, reaching overhead, bending/stooping, lifting, etc.

Personal QualitiesThe team members at Smithers Community Services Association possess similar personal characteristics while at the same time are encouraged to bring their diverse thoughts, opinions and styles to their work. We highly value our team members and support each person to be successful in their role. Individuals who possess the following qualities are the best fit in our organization.You are:

• Grounded in a people-first approach, working diligently to achieve the goals and objectives of the clients and the organization
• Open, self-aware and authentic with a desire to nurture this in others
• A strategic, critical thinker, accountable for your actions, modeling personal responsibility and initiative in your decision-making
• Flexible in your style, take pride in your work and contribute with the whole team in mind
• Focused on genuine dialogue that is collaborative and straight-forward with an insatiable curiosity about the people and the community you serve
• Collaborative, proactive and solution-focused in your approach, with the intent to find win/win solutions
• Believes and trusts in people’s abilities and desire to do a good job
• Cultivates contribution and collaboration across teams and departments

ADDITIONAL REQUIREMENTS:

• Be familiar with and adhere to the philosophy, policies and procedures of the Association.
• Represent the Association positively and professionally at all times.
• Understand and be committed to terms of confidentiality, and sign a pledge of confidentiality.
• Undergo a Criminal Record Search as and when required by the Association
• Actively participate in regular performance evaluations.
• Possess a valid Class 5 Driver’s License.

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