Operations Clerk - Jobs in Stouffville, ON

Job Description

Department: Leisure and Community ServicesStatus: Part Time, PermanentDate Posted: October 13, 2022Date Closing: October 27, 2022, 4:30 p.m.Number of Positions: 1Scheduled Hours/Shifts: Up to 24 hours per weekSalary: $30.93 – $34.79 per hourPosition Purpose: The Operations Clerk (PT) provides administrative assistance to the Manager, Facilities Development & Operations and Manager, Parks Development & Operations; office of the Director and other staff, as assigned. They provide clerical assistance to the Parks and Facilities Management Team including administrative services; composing correspondence; researching; word and data processing; responding/distributing to enquiries and complaints, including those received through the Service Request Manager System; mail distribution; central file maintenance; upkeep of informational materials; updating of mailing lists and Department directories; ordering of stationery; collecting and maintaining statistical data records; attending and recording minutes at Department meetings; providing accounts payable assistance to the Parks and Facilities Management teams; and collaborates with the Administrative & Project Coordinator to support the office of the Director; managing Department lease programs; back-up support to Administrative & Project Coordinator as well as other Departmental positions as required.Qualifications: · Minimum of Ontario Secondary School Diploma (Grade 12 Business), Community College Business diploma preferred.· Minimum of three (3) years working knowledge and demonstrated experience in administrative and secretarial functions.· Solid working knowledge of Active Network (ActiveNET).· Proficiency in the operation and use of word processing, spreadsheets, presentation, filing, scheduling, and document creation software, including knowledge of Word, Excel PowerPoint, SharePoint, Outlook and Adobe programs.· Ability to prioritize work and to work under pressure to meet deadlines accompanied with ability to exercise discretion and good judgment when handling confidential/sensitive information.· Ability to deal courteously and effectively with tact and diplomacy with all levels of staff, the public, community groups, agencies/organizations, and other Departmental contacts.· Class G Drivers license in good standing and reliable vehicle to use on corporate business when required.· Availability to attend evening meetings/special events as required.· Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, teamwork, initiative/self-management and accountability, and flexibility/adaptability.· High degree of accuracy, attention to detail and record keeping skills.· Problem-solving skills, discretion and good judgement when handling confidential/sensitive information and communicating with individuals regarding controversial matters; sensitivity and ability to maintain security of files.How to apply: Please visit townofws.ca/careers by October 27, 2022 at 4:30 p.m. to apply, identifying Job # 2022-115-IE in the subject line of your email.Committed to diversity and a barrier-free environment: Whitchurch-Stouffville is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process and as we grow, it’s important that our workforce reflect the citizens we serve. At the Town, we respect, encourage, and celebrate our diversity. If contacted for an employment opportunity, please advise if you require accommodation.As a result of the COVID-19 pandemic and in support of the Town’s commitment to a healthy and safe workplace, the Town has a vaccination requirement for all employees. Successful candidates will be made an offer of employment on the condition of being fully vaccinated against COVID-19. Fully vaccinated is defined as having received all of the required doses of a Health Canada approved vaccine 14 days prior to your start date.Successful candidates will be asked to provide proof of full vaccination. In the event that that a candidate is unable to be vaccinated as a result of a ground protected by applicable provincial human rights legislation, the Candidate may submit a written explanation of the ground and any supporting documentation to determine if they are exempt from this requirement.We thank all applicants for their interest in this position, however, only those applicants selected for an interview will be contacted.Job Types: Part-time, PermanentSalary: $30.93-$34.79 per hourSchedule:

• Day shift

Experience:

• Administrative: 3 years (preferred)

Application deadline: 2022-10-27Quick Apply

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