Administrative Clerk Powertech - Jobs in Surrey, BC

Job Description

Powertech Labs Inc, BC Hydros subsidiary that specializes in energy research, consulting, testing, andsystems integration, has been serving power utilities, oil and gas companies, automotive, and electricalutility equipment manufacturers since 1989. We operate as a separate, unregulated, for profit,commercial company. In addition to providing innovative R&D, consulting and testing services to BCHydro, Powertech provides the majority of its services to a large and diverse array of clients acrossNorth America, and around the world. Powertech is located on an 11-acre campus in Surrey, BritishColumbia and has 200+ employees. Our reach and reputation are global, and we are recognized as aleader in technology, testing, and power systems software. Our location places us close to BC Hydro,25 kilometers from the US border, and at a gateway between Asian and North American markets.Finally, we are located in one of the most desirable locations on the globe, with all the natural beauty ofBritish Columbia on our doorstep. We call this home.Powertech’s brand and reputation command a dominant position in the power industry. To better serveour clients, we group our services under six market-orientated sectors: Generation, Transmission andDistribution, Substations, Power Systems, Grid Modernization and Advanced Transportation.Powertech’s competitive advantage is enhanced through close collaboration between all sectors.The companys staff consists of professional engineers, scientists, technologists and technicians froma wide range of disciplines. These highly skilled individuals have access to 21 well-equipped,specialized laboratories. Together, the resources allow us to offer a range of forward-lookingtechnology services to help clients advance technology, solve complex problems, and maximize assetperformance.Finally, we are customer-focused: To ensure our customers have high confidence in our services, weattract the best resources, are highly responsive and constantly strive to improve the quality and valueof our services.JOB DESCRIPTIONDuties:

• Performs a variety of telephone call answering/switchboard and reception duties such as:

Answering, screening and forwarding telephone calls; responding to inquiries from internal andexternal sources and providing various information; taking and relaying messages; acting asreceptionist to greet and direct people to the appropriate contacts or services; and providing basicinformation.

• Operates a Personal Computer or terminal utilizing word-processing, spreadsheet and database

applications to enter, process, retrieve, update or revise information; types and proofreadscorrespondence, reports, forms, statements and other documents; photocopies, collates, files and/or distributes completed documents.

• Processes and checks the accuracy of various documents and department specific routine

transactions; identifies discrepancies and follows up with other departments to clarify, confirm orcorrect information.

• Performs a variety of clerical support duties such as: Ordering and maintaining stationery and

other supplies and checking/processing related invoices; completing employee time reports andPTL-T-7302-220531E1 - Administrative Clerk Powertechentering staff time sheet data into mainframe system(s); processing monthly summaries; operatinga petty cash fund; processing expense claims; booking pool vehicles and maintaining vehiclemileage and related records; booking meeting rooms for internal and external meetings includingarranging for special needs and maintaining of meeting room equipment for users; making travelarrangements; arranging for staff course enrolment and processing related payment requisitions;process payments and bank deposits; operating and performing minor maintenance and arrangingfor servicing of facsimile, photocopier and other office equipment; maintaining various records andfiles.

• Opens, sorts, stamps and distributes incoming mail; routes outgoing mail; arranges for courier

deliveries and pick-ups.

• Performs duties of a minor nature related to the above duties which do not affect the rating of the

job.Qualifications:Office practices, procedures, routines, filing/recording/monitoring systems, correspondence andreport formatting and preparation, keyboard skill at 60 wpm, personal computer and related wordprocessing/spreadsheet application program operation, reception and telephone answeringtechniques are typically acquired through graduation from High School in an Office PracticesProgram plus completion of the following in-house BC Hydro courses or equivalent such as:Vehicle Management System (VMS), Salary Time System (STS), Journal Voucher Control System(JCVS), Business Management Systems (BMS), APPO, Cashiering Terminal System (CTS), MSOffice Word, Excel, Access and PowerPoint packages, IBM Professional Office System (PROFS),CICS and TSO.Required experience includes a minimum 2 months general office experience with a demonstratedworking knowledge of BC Hydro document preparation standards, procedures and practices, useof a desk top environment and the full range of systems identified above. Well developed oral,interpersonal and organizational skills to provide administrative, reception and telephoneanswering duties. May require ability to drive a vehicle.ADDITIONAL INFORMATIONResponsibilities include :

• Time and labour support
• Employee and Contractor support and administration
• General office administration

Interview scoring will be weighted to applicants having;

• Proficiency with Microsoft applications including Word, Excel, Outlook, and PowerPoint.
• Experience with SAP would be an asset.

• Strong interpersonal and communications skills, both verbal and written, tact and diplomacy.
• Demonstrable organizational and time management skills with the ability to multi-task, prioritize

and adapt easily to shifting and/or conflicting deadlines.

• Self starter who is proactive in identifying and proposing solutions to issues that arise.
• Exceptional attention to detail.

Job location : SurreyJob Status : Full time temporary, 6 months less a dayAffiliation : MoveUPGroup 6PTL-T-7302-220531E1 - Administrative Clerk PowertechAll successful candidates will be required to provide proof of full vaccination against COVID-19prior to commencement of employment.For Powertech Lab positions, the flexible work model options are different due to their specificoperational requirements and details will be discussed at the interview stageWere always looking for exceptional people to bring new ideas, fresh thinking and the motivationto help shape the electricity system in B.C. Its an exciting time to be a part of our team as weinvest in our system and prepare to meet the challenges of tomorrow.Our values guide our work. Want to join usWe are safe.We are here for our customers.We are one team.We include everyone.We act with integrity and respect.We are forward thinking.BC Hydro is an equal opportunity employer.We include everyone. We welcome applications from anyone, including members of visibleminorities, women, Indigenous peoples, persons with disabilities, persons of minority sexualorientations and gender identities, and others with the skills and knowledge to productivelyengage with diverse communities.We are also happy to provide reasonable accommodations throughout the selection process andwhile working at BC Hydro. If you require support applying online because you are a person with adisability, please contact us at Recruitmenthelp@All BC Hydro employees will be required to show proof of full Covid-19 vaccination.Flexible work model role definitions===========================Our four role types identify the degree of flexibility an employee could have to work from homebased on the type of work they do. The flexibility for an individual job is up to the manager foreach position and the operational requirements. Employees also have the right to work full-timefrom the office if they prefer. All of our roles require at least some in-person time.IBEW/Field – No option to work from homeResident – Works primarily (4+ days per week) in the office.Hybrid – May be able to work from home up to 3 days per week.Remote – Works from home 4+ days per weekHOW TO APPLYALL CANDIDATES ARE REQUIRED TO ATTACH A COPY OF THEIR COVER LETTER,RESUME, DIPLOMA/DEGREE, ACADEMIC TRANSCRIPTS & PROOF OF PROFESSIONALDESIGNATION.Note that applicants are required to submit/upload a copy of their College transcripts and Diplomaas proof of post secondary graduation.If applicable, a copy of your work visa is also required.INCOMPLETE OR LATE APPLICATIONS CANNOT BE PROCESSED. This will ensure we havePTL-T-7302-220531E1 - Administrative Clerk Powertechall the necessary information to assess your application without any delays.Date Posted: 2022-05-31 Closing Date: 2022-06-12Quick Apply

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