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Secretary - Jobs in Surrey, BC

Job LocationSurrey, BC
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Union/Affiliation:C.U.P.E. Local 3338Pay range:$23.60 per hour plus 9% in lieu of benefitsSFU Department Descr:Faculty of SciencePosition Grade:6# of openings:1Biweekly Hours:70Provides confidential administrative and secretarial support services for the day-to-day general administration of the office of Faculty of Science, Surrey Campus. Provides frontline student services for the Undergraduate program and acts as triage for Advisors; responds to routine and general problems related to program and course registration, examinations, submission of course requirements and graduations, etc.; composes and types routine correspondence (i.e., memos, letters, press releases, event invitations, etc.); schedules meetings for administrative staff and faculty; performs reception duties; creates and maintains confidential student information system records, and electronic and paper based files; monitors the budget and processes expense claims; and assists with the administration of meetings, special events, workshops, and seminars.Qualifications:High school graduation and general courses or training of moderate duration (one semester equivalent) in word processing, database, and spreadsheet applications, and secretarial practices.2 years of related experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.

  • 55 wpm keyboarding skills with high degree of accuracy.
  • Good knowledge of standard office practices, methods, and equipment.
  • Good knowledge of University programs, policies, and procedures.
  • Good knowledge of manual and computerized record keeping systems and concepts.
  • Excellent interpersonal, customer service, and communication (oral and written) skills.
  • Excellent analytical reasoning, problem-solving, and organizational skills.
  • Good proofreading and editing skills.
  • Ability to use word processing, database, spreadsheet, desktop publishing, and web browser applications (e.g., Word, FileMaker Pro, Excel, InDesign, Explorer) at an intermediate level.
  • Ability to use calendaring, web content management, and student information system applications (e.g. Oracle Calendar, CQ5, PeopleSoft/SIMS) at a basic level.
  • Ability to record and transcribe minutes.
  • Ability to exercise mature judgment and initiative
  • Ability to handle confidential/sensitive material with discretion
  • Ability to work independently and meet deadlines
  • Ability to perform arithmetic calculations with a high degree of accuracy
  • Ability to work flexible hours including weekends and evenings during special events.
  • Ability to lift, move or carry office materials weighing up to 10kg.
Assignment Start Date: December 1, 2022Assignment End Date: August 8, 2023Please include your cover letter and resume in one attachment.Quick Apply
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