Training Information Coordinator - FT - Jobs in Surrey, BC

Job Description

Powered by water... and by people like youProviding clean electricity to 4 million customers takes a diverse workforce and that’s where you comein. We need your talent to help us build major projects to meet growing demand. To help ourcustomers find clean energy solutions for their homes and businesses and to be ready to respondduring storms and outages to keep our system reliable.Working for BC Hydro is meaningful. And now, the stakes have been raised as we work towards asolution to climate change while safely providing clean, affordable electricity to our customers.We offer a healthy work life balance, training opportunities and career progression. Were proud to beranked as one of B.C.s Top Employers and one of Canadas Best Diversity Employers. Join us as webuild an even cleaner B.C.JOB DESCRIPTIONDuties:

• Implements training records management and document control policies, procedures and

processes, including records related to departmental needs and regulatory proceedings.

• Maintains a master and any secondary records management and document systems for training

related documents and records, including electronic / hard copy, multiple formats and central /off-site. Catalogues, classifies and indexes document and records and ensures quality control,consistency and accuracy in document and records management system as required.

• Maintains the online and physical “libraries” of records and ensures the physical layouts are

arranged in a user-friendly manner.

• Provides technical advice, guidance and training to the Training group on records management

and document control policies, procedures and best practices. Maintains records managementand document job aids and other resources for Training group.

• Works under the guidance of the Freedom of Information Coordinating Office (FOICO) in the

application of related document disclosure and information management procedures, practices,tracking system and request-answering procedures to ensure compliance with BC Hydro’sstatutory and policy obligations regarding privacy protection.

• Prepares budget estimates and provides input to the records management budget. Oversees the

work of consultants engaged to perform records management and document control duties.

• Processes material and purchase requisitions. Reviews invoice coding, processes and routes

invoices to management for approval. Works with vendors and Procurement/Accounts Payable toresolve issues with invoices and requisitions.

• Performs duties of a minor nature related to the above duties that do not affect the rating of the

job.Qualifications:

• High school graduation plus additional training in a related field such as records management,

library operations, or electronic document management.

• Two (2) years of related records management experience (includes handling all aspects of

information request management) in an administrative role.

• Requires completion of in-house web authoring courses; or must be completed within three (3)

months of starting in the job.ADDITIONAL INFORMATIONThis position is affiliated with the Movement of United Professionals union (MoveUP/COPE).http://moveuptogether.ca

• Please note this position will be posted internally and externally concurrently

• Works in a normal office environment.

• This is a Group 6 MoveUP Full-time Temporary (FTT) opportunity for approximately 18 months

based at the Trades Training Centre in Surrey.

• As part of the selection process, applicants may be required to take a written test/assessment.

• Please note the Trades Training Centre (TTC) is not as convenient to reach by public transit so

having a vehicle would be an asset for commuting to work however not required.Skills, Knowledge and Abilities Required:

• Understanding of records management and document control practices for managing a variety of

mediums including paper and electronic records.

• Working knowledge of an electronic document management system.
• Knowledge of web authoring with the ability to layout and maintain websites.
• Ability to utilize common desktop software applications (such as Microsoft applications and

SharePoint).

• Knowledge of corporate applications and systems (such as learning management, materials and

supply chain management systems).

• Knowledge of relevant provisions of the Freedom of Information & Protection of Privacy Act and

regulations.

• Understanding of BC Hydro statutory and policy obligations regarding privacy protection.
• Ability to provide technical advice and guidance to other staff on records management,

document imaging, and related functions.

• Ability to conduct user-level training and demonstrations and to document procedures and

instructions.

• Ability to communicate effectively with staff in order to respond to enquiries and requests

regarding records.

• Good analytical and problem-solving abilities.
• Time management and organizational skills.
• Well developed verbal, written, interpersonal and presentation skills.
• Excellent teamwork skills.
• Ability to provide budget estimates.
• Knowledge of material and purchase requisition and invoicing processes and procedures.

Were always looking for exceptional people to bring new ideas, fresh thinking and the motivationto help shape the electricity system in B.C. Its an exciting time to be a part of our team as weinvest in our system and prepare to meet the challenges of tomorrow.Our values guide our work. Want to join usWe are safe.We are here for our customers.We are one team.We include everyone.We act with integrity and respect.We are forward thinking.BC Hydro is an equal opportunity employer.We include everyone. We welcome applications from anyone, including members of visibleminorities, women, Indigenous peoples, persons with disabilities, persons of minority sexualorientations and gender identities, and others with the skills and knowledge to productivelyengage with diverse communities.We are also happy to provide reasonable accommodations throughout the selection process andwhile working at BC Hydro. If you require support applying online because you are a person with adisability, please contact us at Recruitmenthelp@BC Hydro has a COVID-19 Vaccination Policy that requires employees to have a full series ofCOVID-19 vaccine and provide proof of vaccination on request. This Policy is currently suspendedbut may resume at BC Hydros discretion. While the Policy is suspended, all new employees arerequired to disclose their vaccination status to BC Hydro.Flexible work model role definitions===========================Our four role types identify the degree of flexibility an employee could have to work from homebased on the type of work they do. The flexibility for an individual job is up to the manager foreach position and the operational requirements. Employees also have the right to work full-timefrom the office if they prefer. All of our roles require at least some in-person time.IBEW/Field – No option to work from homeResident – Works primarily (4+ days per week) in the office.Hybrid – May be able to work from home up to 3 days per week.Remote – Works from home 4+ days per weekHOW TO APPLYDont forget to update your Candidate Profile with your current resume and copies of yourcertifications. If applicable, include your Trades Qualification. This will ensure we have all thenecessary information to assess your application without any delays.Date Posted: 2022-12-29 Closing Date: 2023-01-05Quick Apply

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