Accounts Payable/ Accounts Receivable Coordinator - Jobs in Toronto, ON

Job Description

Hill and Knowlton Strategies is looking for an Accounts Payable/ Accounts Receivable Coordinator to join our team in Toronto. We are looking for a detail-oriented candidate to join the finance team and support our growing business with a focus on recording and processing vendor invoices, employee business expenses, and client payments. Other key responsibilities include preparing month-end journal entries for cost allocation, expense accruals and related G/L account reconciliations. KEY RESPONSIBILITIESEmployee Business Expenses Audit expense sheets for completeness, accuracy, proper approval, and compliance with the company business expense policy

• Match receipts with expense claims or charges for controls and accuracy
• Ensure G/L, task and tax coding are appropriate, follow up and correct as required, approve expenses for payment in Maconomy
• Prepare expense sheets for bi-weekly payment runs
• File all supporting documents processed and provide backup as required
• Prepare monthly accruals, G/L reconciliations and follow up on aged items
• Enforce H+K expense policy and provide support, training and clarifications to employees

Vendor Invoices Monitor AP generic mailbox where all vendor invoices sent for processing

• Ensure proper approval and G/L coding for all vendor invoices and charges
• Timely input in Maconomy
• Respond to vendor payment enquiries, both internal and external
• Prepare vendor invoices including approvals for bi-weekly payment runs
• Run payment selection reports, upload payment files in HSBCnet
• Create template for vendor payments by wire in HSBCnet
• Follow up with the HSBCnet support team in case of issues
• Prepare monthly accruals, G/L reconciliations and follow up on aged items
• Keep up with relevant H+K policies and participate in staff training on AP processes
• Stay abreast of relevant internal controls, provide guidance to employees and flag issues to management

Client Payments Prepare daily cash receipts

• Review bank transactions daily to ensure timely booking of all receipts
• Record payments on account, and offsets as appropriate
• Prepare journal entries for FX gain/loss and bank wire fees as applicable
• Update AR tracker daily when payments for overdue invoices received

COMPETENCIES

• Ability to prioritize tasks and manage workload in a fast-paced environment with multiple deadlines
• Strong interpersonal skills
• Ability to articulate and communicate in a clear, fact-based manner, including relaying financial information to a non-financial audience
• Strong attention to details is crucial for this role

REQUIREMENTS & QUALIFICATIONS

• 2+ years of experience in AP/AR, preferably in professional services sector
• Knowledge and experience with Maconomy financial platform is an asset
• Previous exposure to SOX related controls is an asset
• University or College degree in business and finance preferred
• Strong Microsoft Word and advanced Excel proficiency to develop reports and prepare various analyses
• Enrollment in the CPA program is an asset
• Bilingual proficiency (in written and verbal French and English) is an asset

The health and wellbeing of our employees is a priority. Although we have recently re-opened our offices under strict COVID-19 protocols, coming to the office is completely voluntary for now. All H+K employees have the option of working remote or in a hybrid model of both in-office and remoteHill+Knowlton StrategiesWith nine offices across the country, Hill+Knowlton Strategies Canada is a leader in both public relations and public affairs. Headquartered in Toronto, the company is the No. 1-rated strategic communications firm in the country. Its experts specialize in corporate communications, content marketing, research and measurement, public affairs, marketing communications, crisis, energy, technology, health care, social and digital communications, financial communications and transactions. The only communications firm to have earned the Canada Order of Excellence for Quality from Excellence Canada, it has been recognized as one of the Best Workplaces in Canada for 12 consecutive years. Its parent company, Hill+Knowlton Strategies Inc., has more than 80 offices globally in more than 40 markets as well as an extensive associate network; and it is a member of WPP (NASDAQ: WPPGY), one of the world’s largest communications services groups. This job description does not imply that these are the only duties to be performed by the employee in this capacity. He or she will be expected to perform other related duties as required.We thank all applicants for their interest; only those selected for an interview will be contacted.Quick Apply

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