Administrative Assistant (12 Month Contract) - Jobs in Toronto, ON

Job Description

Company DescriptionMake an impact at a global and dynamic investment organizationWhen you invest your career in CPP Investments, you join one of the most respected and fastest growing institutional investors in the world. With current assets under management valued in excess of $500 billion, CPP Investments is a professional investment management organization that globally invests the funds of the Canada Pension Plan (CPP) to help ensure long-term sustainability. The CPP Fund is projected to reach $3 trillion by 2050. CPP Investments invests in all major asset classes, including public equity, private equity, real estate, infrastructure and fixed-income instruments, and is headquartered in Toronto with offices in Hong Kong, London, Luxembourg, Mumbai, New York City, San Francisco, São Paulo and Sydney.CPP Investments attracts and selects high-calibre individuals from top-tier institutions around the globe. Join our team and look forward to:

• Diverse and inspiring colleagues and approachable leaders
• Stimulating work in a fast-paced, intellectually challenging environment
• Accelerated exposure and responsibility
• Global career development opportunities
• Being motivated every day by CPP Investments’ important social purpose and unshakable principles
• A flexible/hybrid work environment combining in office collaboration and remote working
• A deeply rooted culture of Integrity, Partnership and High Performance

If you share a passion for performance, value a collegial and collaborative culture, and approach everything with the highest integrity, here’s an opportunity for you to invest your career at CPP Investments.Job DescriptionWe are currently recruiting for an Administrative Assistant (AA) (12 Month Contract) to join the Capital Markets and Factor Investing department in Toronto. The Administrative Assistant will report to the Head of Investment Engineering and Analytics (IEA) Group and work closely with the IEA team as well as the Systematic Strategies Group (SSG). The AA will be responsible for providing day-to-day administrative support to the two teams and assisting the Executive Assistant to the Head of SSG. The role will include managing calendars, meetings, expenses, events, presentations, traveling arrangements, correspondence, and departmental initiatives.Role-specific Accountabilities:

• Provide general administrative support to high performing teams of finance/investment professionals
• Assist the Executive Assistant of SSG in all administrative task in addition to supporting the IEA team.
• Manage multiple calendars on behalf of executives, working with other departments to coordinate meeting booking.
• Handle highly sensitive and confidential matters relating to the daily activity of the department and/or organization.
• Help coordinate and manage critical internal processes for the teams
• Co-ordinate, arrange and oversee team event planning process (e.g., offsites, team building events: find venues, coordinate Vendor contracts and payment, communicate with department, etc.), as required.
• Reconcile credit card expenses and input into Expense Reporting System.
• Book and manage complex global travel arrangements, itineraries or other duties related to support professionals who travel globally.
• Work closely with other executive assistants and teams to increase efficiencies and provide overall departmental support.
• Be a CPP Investments’ ambassador by playing a key role in representing the investment business internally and externally. Conduct work in professional, friendly, easily accessible, and approachable manner.
• Work cross functionally as part of a team with other members and departments.

• Accommodate and complete staff requests within the deadlines or on a timely basis.

• Assist with meeting room bookings for internal and external meetings, including guest registration, technology requirements and catering orders as needed.

Qualifications

• College diploma or undergraduate degree is required.
• 2-5 years of experience gained from fast-paced, professional environment
• Experience providing support to multiple professionals and managing competing priorities.
• Experience with complex calendar management, booking high profile meetings, events, scheduling travel and managing expense reimbursement process.
• Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications.
• Extremely motivated, eager to learn, adaptable, calm under pressure and professional.
• Able and willing to work flexible hours, as required.
• Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task.
• Exceptional (written and verbal) communication skills and interpersonal skills.
• Ability to work in a high performing culture, under pressure and with time-sensitive deadlines
• Personable, easily interacts with all types of personalities and at all levels with a high degree of professionalism.
• Proven ability to work independently as well as to perform effectively in a team-oriented and open-concept environment.
• Interest in the investment industry is considered an asset.
• Exemplify our Guiding Principles of Integrity, Partnership, and High Performance.

Additional InformationVisit our LinkedIn Career Page or Follow us on LinkedIn. #LI-PS1#LI-HybridAt CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability.We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process.Our Commitment to Inclusion and Diversity:In addition to being dedicated to building a workforce that reflects diverse talent, we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know and we will work with you to meet your needs.Disclaimer:CPP Investments does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other web-site job postings. Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or web-site will be considered unsolicited and will not be considered. CPP Investments will not pay any referral, placement or other fee for the supply of such unsolicited resumes or information.Mandatory Vaccine PolicyAll employees in the Toronto, New York, San Francisco, Mumbai, Sydney, Hong Kong, and Sao Paulo offices will be required to be vaccinated against COVID-19. Accommodations to this policy will be made for medical or other protected grounds. Please contact us to discuss any accommodation needs.Quick Apply

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