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Administrative Assistant - Jobs in Toronto, ON

Scotiabank
Job LocationToronto, ON
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Requisition ID: 143684Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.Purpose:The Administrative Assistant is responsible for providing a broad scope of administrative support to the Vice President, Data Management.Key Accountabilities:1. Provide administrative support to the Vice Presidents in Data OfficeBooking conference rooms/meeting rooms/arranging catering services, travel arrangementsPhotocopying/binding documents, faxing documents/email messagingArranging for or making urgent deliveries of document/packages, ensuring sorting/processing of incoming/outgoing mail.Ensure that the Administrative Procedure Manual is updated on a regular basisAssisting with business unit’s HR activities (new hires/transfers/LOA) and onboarding (i.e. request for PC and phone set up, request for access pass for premise) 2. Maintain unit’s record keeping3. Provide support by:Composing & producing routine correspondenceProducing documents from written material/rough draftsProof-reading work/output against source documentsFormatting and producing spreadsheetsMaintaining information and data in departmental databasesSetting up presentations from written/rough draftsResponding to requests for technical assistance relating to standard software issuesSet-up of conference and video conference calls 4. Other duties and projects as assigned.Functional Competencies:

  • Strong organizational skills and ability to set priorities and manage time
  • Strong communication (verbal and written) and interpersonal skills
  • Ability to work independently and as a team
  • Proactive and flexible to work in changing environment
  • High level of discretion required in dealing with confidential matters
  • Excellent PC skills – Microsoft Word, PowerPoint, Excel, Access, Visio
Education / Experience:
  • Post-Secondary education or equivalent work experience
  • Previous experience in the banking, brokerage, or a law firm would be an asset
Location(s): Canada : Ontario : TorontoScotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.Quick Apply
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