Administrative Assistant - Jobs in Toronto, ON

Job Description

As a part of Minto Group, Minto Communities has been proudly building better places for people to live, work and play since 1955. As we continue to grow, our promise remains the same: building a better home through quality craftsmanship, thoughtful design, and an emphasis on healthy environments — built today to last into the future. With over a dozen active high rise projects (and still growing) throughout the GTA in addition to our low rise portfolio, our communities are sustainably built to lower their environmental impact and provide homeowners with a home that is healthier, more comfortable, and more energy efficient.Minto has been awarded Ontario Green Builder of the Year six times since 2008 (including 2020 & 2021), and named as one of Canada’s Greenest Employers for 2019. We’re proud to have received recognition in our industry, including recent wins from the BILD Awards, OHBA Awards, the ENERQUALITY Awards, and DRHBA Awards,Our focus on innovation means constantly questioning our own actions and looking for better ways to do things. It’s through our actions, not just our words that our colleagues, partners, customers, and stakeholders associate Minto with the values we live by: Innovation, Partnership,Accomplishment and Courage. That’s why our employees commit to always act in a manner consistent with our values We reward those who join us on our mission with the resources, professional training, and diverse opportunities to grow your career and build your future.You offer will include

• Competitive salary
• Annual bonus + benefits effective 1st day +RRSP matching plan + 3 weeks’ vacation
• Tuition reimbursement plans and professional development courses
• Employee recognition platform – Be rewarded by your colleagues for your contributions!
• Flexible summer hours
• Many exciting career opportunities

As per Minto policy, please note that this position is located at a Minto site where proof of full Covid-19 vaccination is mandatory.In this role, you will:

• Organizes and coordinates schedules and logistics through calendars, meetings, emails, telephones;
• Coordinates travel plans (if required);
• Tracks department timesheets;
• Prepares reports and monitors vacation, absenteeism reports and sick activities for the department;
• Responds to internal requests i.e. IT requests, ordering office supplies;
• Coordinate the processing of expenses claims for VP’s;
• Prepares and distributes internal and external correspondence including email and faxes;
• Organizes electronic and hard copy files;
• Provides, tracks and updates various weekly reports;
• Supervises and mentors junior Administrative staff when required;
• Other duties within the scope, spirit and purpose of the job, as requested by management

Who were looking for:

• High School Diploma is required, College diploma is an asset.
• Minimum one to three (1-3 years) of relevant office experience.
• Computer skills ( Intermediate Microsoft Word, Excel, Outlook)
• Excellent listening oral and written communication skills
• Listening skills
• Professionalism (ability to exercise tact, good manners, discretion, confidentiality, maturity)
• Team Player
• Excellent organizational skills
• Adaptable and Flexible in the work environment
• Multitasking skills

Our future is better together. Apply now and join us!Minto is an equal opportunity employer committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. Should you require accommodation or support in any aspect of our recruitment and selection process, we will work with you to meet your needs.Quick Apply

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