Administrative Assistant - Jobs in Toronto, ON

Job Description

Clinical Services has an opportunity for aADMINISTRATIVE ASSISTANT70 Bi-Weekly Hours| Non-Union | Day ShiftsAs a global leader in geriatric care, the Clinical Services portfolio is a fundamental part of Baycrest’s commitment to provide a continuum of exemplary programs and services throughout the journey of aging. This position provides administrative support and reports to both The Executive Director, Ambulatory Clinical Services, Interprofessional Practice, Hospital Quality and Transformation, Culture and Arts, Behavioural Support Services, and The Hospital Quality and Transformation Department.Responsibilities include but are not limited to:

• Provide accurate word-processing support by composing and/or editing a variety of documents, including highly sensitive, confidential correspondence, memoranda, contracts, proposals, presentations, etc.
• Drafting, editing and distributing correspondence (i.e. minutes, agendas, letters, memos, announcements, presentations, reports, letters of offer, letters of appointment/reappointment)
• Develops and maintains highly-organized electronic and paper filing systems that permit easy reference and rapid retrieval of information and records
• Supports the Director/Manager in the development of budgets and Tracks: budget expenditures, including operating and capital expenses and purchases and expenses for reconciliation with budget statements
• Coordinates and provides administrative support to committees, task forces, etc. on behalf of the Director/Manager
• Takes the lead in organizing meetings, updates with direct reports, events and other functions on behalf of the Director/Manager, including: arranging meeting room, teleconferencing, catering, distribution of information, agendas and other materials, communicating with attendees, etc
• Coordinate & maintain funding agreements and program specific contracts, as applicable.
• Tracks and summarizes performance against operational work plan as directed by the Director/Manager e.g. OKRs, CEO Reports, program / department milestones

Qualifications include but are not limited to:

• Grade 12 education combined with 2 years community college (eg. Centennial College – Office Administration – General) secretarial and or equivalent/relevant work related experience.
• Excellent keyboarding skills of 40 wpm, computer skills, including Outlook, MS Word, Excel required
• Previous experience working with Boards and/or Major Committees combined with demonstrated initiative and sound judgment in problem solving and decision making.
• Previous healthcare experience preferred and/or a definite asset.
• Previous training and working knowledge of medical terminology is a definite asset.

Date Posted: July 14, 2022Internal Closing Date: July 21, 2022Total Compensation

• Competitive salary and vacation
• Enrolment in Extended Health and Dental Benefit Plan
• Enrolment in the Healthcare of Ontario Pension Plan (“HOOPP”)
• Access to 24/7 Employee Assistance Program

JOIN OUR TEAM: Please submit your application online by clicking the Apply button below.Remarkable people of Baycrest Health Sciencesare changing the future of brain health and aging.Thank you for your interest in joining Baycrest. Only those selected for an interview will be contacted. Baycrest is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at recruitment@baycrest.org or 416-785-2500, ext. 2961. All successful candidates will be required to complete a police reference check/vulnerable sector screen and submit proof of two doses of vaccination against COVID-19, unless exempt. Such exemptions will be considered on a case-by-case basis.Required SkillsRequired ExperienceQuick Apply

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