Administrative Assistant - Jobs in Toronto, ON

Job Description

Why join usAre you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places If so, we would love to tell you our story.At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service-focused. We get stuff done, and have fun doing it! We take great pride in contributing to the communities where we live. We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers.We are looking for a highly motivated Administrative Assistant to join our team at The TD Canada Trust Tower.Reporting to the Assistant Property Manager, you will provide general administrative support across the organization while specifically assisting Property Management. As the first point of contact for the TDCTT Management Office, you will own the flow of people through the office and handle office-related phone calls, while ensuring all responsibilities are completed accurately and in a timely manner.In this role, you will be a key member of an engaged, ambitious team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. Oxford takes great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being transparent and conscientious, and valuing customers as genuine partners.As a member of this team, you will be responsible forDemonstrating integrity in a consistent manner that supports inclusion, ensures confidentiality, and exemplifies The Oxford WayBeing present during, but not limited to, the operating hours of the management office (9AM-5PM Monday to Friday)Answering, screening, and forwarding incoming phone/in-person inquiries while providing general information as neededGreeting all office visitors, determining the nature of their visit, and directing them accordinglyReceiving, sending, and sorting daily mail/deliveries/couriers and tracking usageSupporting tenant and internal staff communication initiatives including event and tenant relation correspondence and addressing any external inquiriesSupervise various issues, confirm follow-up, and communicate urgent and ongoing challenges to the appropriate manager or departmentMaintain and update tenant contact listHandle various administrative responsibilities to support site Operations, Specialty Leasing, Marketing, and Property Management, including Accounts Payable invoice coding, license agreement preparation, storage documentation, etc.Coordinating, ordering, and stocking office/kitchen supplies within the Management OfficeBooking of board/meeting rooms for the management team and supporting the coordination of food orders and room set-up for meetings or special eventsCollaboration with the team to support various site initiatives by accomplishing related duties as needed and assigned.To succeed in this role, you havePost-secondary education with 1-3 years experience in a similar roleExcellent interpersonal and communication skillsA detailed oriented approach with excellent organizational and problem-solving skillsProficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)The ability to thrive and adapt in an evolving organizationDelivering high performance and driven by achieving results through creative thinkingExperience in commercial real estate is an assetOur story:Oxford Properties Group (“Oxford”) is a leading global real estate investor, asset manager and business builder. It builds, buys and grows defined real estate operating business with world-class management teams. Established in 1960, Oxford and its portfolio companies manage approximately C$70 billion of assets across four continents on behalf of their investment partners. Oxford’s owned portfolio encompasses office, logistics, retail, multifamily residential, life sciences and hotels; it spans more than 150 million square feet in global gateway cities and high-growth hubs. A thematic investor with a committed source of capital, Oxford invests in properties, portfolios, development sites, debt, securities and real estate businesses across the risk-reward spectrum. Together with its portfolio companies, Oxford is one of the world’s most active developers with over 100 projects currently underway globally across all major asset classes. Oxford is owned by OMERS, the Canadian defined benefit pension plan for Ontarios municipal employees.For more information on Oxford, visit www.oxfordproperties.comOMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.Quick Apply

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