Administrative Assistant - Jobs in Toronto, ON

Job Description

Date Posted: 08/17/2022Req ID: 26769Faculty/Division: Dalla Lana School of Public HealthDepartment: Inst of Health Policy, Mgmt & EvaluationCampus: St. George (Downtown Toronto)Position Number: 00052600Description:About us:The Institute of Health, Policy, Management and Evaluation (IHPME) has the largest and most productive group of scholars working in health policy, health services, health informatics, clinical epidemiology andhealth care research in Canada today. IHPME is housed within the Dalla Lana School of Public Health, which is the largest public health school in Canada, with more than 850 faculty, 1,000 students, and research and training partnerships with institutionsthroughout Toronto and the world.Your opportunity:Project CASCADES (Creating a Sustainable Canadian Health System in a Climate Crisis) is a nationally coordinated effort by the University of Toronto, the University of British Columbia, Dalhousie University, and the Canadian Coalition for Green Healthcare to mobilize the transition to a high quality, low-carbon, climate resilient health system. Directed by Professor Fiona Miller, CASCADES’ objectives are three-fold: (1) To build capacity across Canada’s healthcare community to promote and deliver sustainable healthcare; (2) To coordinate a national approach to the cultivation, selection, support, and scaling-up of sustainable healthcare innovations in service delivery and system design; and (3) To facilitate pan-Canadian policy development.As the Administrative Assistant, you will be a collaborative team player providing administrative support to the program team. You will prepare project progress and status reports for senior staff; you will conduct literature/document reviews; you will play a key role in editing and formatting content for brochures, newsletters, infographics and other related materials; you will understand how to analyze evidence and prepare materials and reports for presentation purposes; you will process event registrations and support event evaluation. This role will require you to be extremely well organized, be able to manage conflicting demands and independentlycomplete high quality work to meet established goals.Your responsibilities will include:

• Preparing standard project progress/status reports
• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Editing/formatting content for brochures, newsletters, websites and/or handbooks; Editing program and service materials.
• Conducting literature/ document reviews
• Analyzing evidence/data and preparing draft program reports and summaries from the data collected; Formatting data collected for presentation
• Acting as the first point of contact for program-related enquiries
• Processing registrations including coordinating event registration activities and organizing, summarizing, and circulating event and program evaluations

Essential Qualifications:

• Bachelors Degree in the Social Sciences (e.g., health studies, global health, environmental studies, policy studies), or a related field, or acceptable combination of equivalent experience.
• Minimum two years related experience, preferably in an academic environment and with a sustainability/healthcare focus.
• Proficiency with preparing project progress and status reports
• Demonstrated experience editing and formatting content for brochures, newsletters, websites, etc.
• Demonstrated experience with conducting literature and document reviews; Ability to analyze data and format data for presentation purposes.
• Ability to manage meeting schedules, agendas, action items, and other materials
• Excellent interpersonal and communication skills (verbal and written) with a strong customer focus
• Strong initiative taking skills, is proactive, and highly resourceful
• Ability to manage multiple tasks and meet the demands of a fast-paced environment
• Ability to work independently and collaboratively
• Attention to detail and accuracy is essential
• High proficiency with Microsoft Office Suite (Excel, Word, PowerPoint and Outlook)
• Expertise in sustainability and/or healthcare is strongly preferred

To be successful in this role you will be:

• Communicator
• Organized
• Possess a positive attitude
• Problem solver
• Resourceful

This is a term position of 1 year.Closing Date: 08/31/2022, 11:59PM ETEmployee Group: USWAppointment Type: Grant - TermSchedule: Full-TimePay Scale Group & Hiring Zone:USW Pay Band 07 - $53,222 with an annual step progression to a maximum of $68,063. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.Job Category: Administrative / ManagerialRecruiter: Amanda Di FonzoLived Experience StatementCandidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.Quick Apply

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