Administrative Assistant - Jobs in Toronto, ON

Job Description

We are currently looking for an exceptional Administrative Assistant to support the Vice President, Member Experience at our Toronto office. In this role, you will be joining a very busy and energetic team who provides best-in-class pension services to internal and external clients. Your positive attitude, time management, organizational, and problem-solving skills will be essential to your success in this role.You will be a key member of a dedicated team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate, and valuing customers and colleagues as genuine partners.As a member of this team, you will be responsible for:Calendar management, travel arrangements, scheduling meetings and planning events for the Vice President, Member Experience and teamCo-ordination of meetings and events including agenda development and distribution, reservation of meeting rooms, as well as preparation and distribution of supporting documentsInformation management to help manage proposals, inquiries and appropriate distribution and delegation of researchBuilding strong relationships across the organization by partnering with internal and external stakeholdersPrioritize conflicting needs, handle matters expeditiously, proactively and follow-through on projectsExecute and assist with projects and special assignments by establishing objectives, determining priorities, managing time, monitoring progress, problem-solving and making adjustments to plans as requiredAdministration of confidential files and presentationsDocument production including creation of presentations, proposals, and other documentsProcessing invoices and preparing expense claims through internal applicationsTo succeed in this role, you have:8 years’ experience supporting executive leaders within a large & complex organizationA post-secondary education (college or university) is preferredProven time management skills with the ability to prioritize, organize and multitaskPossess superior proficiency in Microsoft SuiteExperience navigating and collaborating through a broader suite of digital tools such as Microsoft Teams, SharePoint, Jira etc.Demonstrates superior customer service skills and possess a relationship builder mentalityHave experience working in a fast-paced environmentAct as the liaison between internal departments i.e. IT, Accounting, etc.Ability to work independently and collaboratively, and take initiative when completing tasksStrong attention to detail when drafting and editing business documents, communications, and presentationsStrong sense of judgement, tact and ability to handle highly confidential mattersPossess exceptional oral and written communication skillsDrive to achieve results and continuously strive to deliver the highest performance through creative thinkingAbility to adapt and evolve in a dynamic organization that is constantly changingHave flexibility to work extra hours on occasion and sometimes on short noticeOur story:Founded in 1962, OMERS is one of Canada’s largest defined benefit pension plans, with $121 billion in net assets as at December 31, 2021. OMERS is a jointly-sponsored pension plan, with 1,000 participating employers ranging from large cities to local agencies, and over half a million active, deferred and retired members. OMERS members include union and non-union employees of municipalities, school boards, local boards, transit systems, electrical utilities, emergency services and children’s aid societies across Ontario. Contributions to the Plan are funded equally by members and employers. OMERS teams work in Toronto, London, New York, Amsterdam, Luxembourg, Singapore, Sydney and other major cities across North America and Europe – serving members and employers and originating and managing a diversified portfolio of high-quality investments in public markets, private equity, infrastructure and real estate.OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.Vaccination PolicyAt OMERS and Oxford the office or worksite is our primary place of work. We are committed to providing work environments which promote the health, safety and well-being of all employees in accordance with public health regulation and guidance. Accordingly, employees are required to provide evidence of full vaccination or have an approved exemption.Quick Apply

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