Administrative Assistant - Jobs in Toronto, ON

Job Description

Overview:Are you someone with strong leadership and administrative skills Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders Are you a trusted partner and a problem solver As someone with excellent communication skills and business acumen, you will thrive in our fast-paced and agile environment.Your opportunityWe are currently seeking candidates for the position of Administrative Assistant in our Toronto office.In this role you will be a welcome addition to our dynamic administrative team. You will showcase your organizational and communication skills in a fast-paced professional office environment. Your drive for excellence will present opportunities to chart your own path to success with a rewarding career in our firm.Responsibilities:What your day will look likeAdministrative Assistance (97%)Complete a variety of administrative tasks necessary to run the office effectivelyProvide daily back-up reception coverage, including management of the switchboard, client interaction, mail and courier arrangements, along with other reception related activitiesAssist with managing boardroom bookings and meeting arrangements, including preparation and clean-up for a variety of functionsFormat of a range of small and large complex documents using MS Word, including editing and proofreading for spelling, grammar, and consistencyManage deadlines and coordinate the review and completion of deliverables with the project teamComplete document production, including photocopying, scanning, binding, and compiling pdf filesOverall quality checks and reviews of documents, ensuring adherence to the company’s Quality Management SystemMaintain common areas and office suppliesArrange travel and accommodations for staffAssist with the flow and approval of accounts payable invoices throughout the office and liaise with the Finance department to ensure timely processingAssist with maintaining the office filing system, archiving and librariesAssist with other activities as required or assignedLearning and Development (3%)Commit to self-development and ongoing learning and professional developmentQualifications:What you will need to succeedTwo (2) years of administration related experienceA certificate or diploma in an administration related field of study will be considered an assetExperience:Advanced skills in MS Word with experience in document formattingProficient in the use of MS ExcelExperience using PDF editing and Adobe InDesign software is considered an assetExcellent attention to detail, high regard for accuracy, and the ability to provide high-quality outputsProfessional verbal and written communication skillsHighly organized with strong interpersonal and time management skills and a positive “can-do” attitudeAbility to prioritize work effectively to meet tight deadlines and adapt to changing workload demandsAbility to develop innovative solutions when experiencing unexpected challenges or roadblocksFamiliarity with Google Workspace, e.g., Gmail, Google Calendar, Google Drive, is considered an assetExperience in a Professional Services consulting firm (engineering / environmental / planning) is considered an assetWhy choose DillonDillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.We live our core values:Reliability: words that result in actions build trust;Achievement: do the work to hit the target;Continuous development: always learning; always adapting; always growing;Creativity: discover new possibilities;Courage: do the things that matter, especially when it’s hard;Inclusiveness: enabling belonging to draw strength from our differencesIn addition, we offer:Employee share purchase planDillon is 100% employee owned and share ownership is open to all full-time regular employeesA competitive compensation packageComprehensive health benefitsGenerous retirement savings planFlexible work hours and remote working optionsWe offer a variety of flexible work options to help balance the competing demands of work and personal lifeLearning and Development opportunitiesAs a knowledge-based business, the organic growth of our knowledge and skills occur through our work performance and roles. The creation and sharing of knowledge allows us to take local knowledge to scale, capture lessons learned through experience, and continuously improve service delivery. The development of self and others is an evident and measured core behaviour within our organizationWe use a composite approach to development including coaching to build the how, mentoring to share lessons, advising to round out perspectives, and co-creation of knowledge through internal learning opportunitiesFocus on InnovationThe ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture, people are empowered to reflect and question current practices and seek forward looking solutions to today’s problems and tomorrow’s opportunitiesEmployee and Family Assistance Program (EFAP)A variety of EFAP tools and online resources to support well-being are available to all employeesWellness SubsidyOur employees can take advantage of wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes and dance classesEmployment Equity, Diversity & Inclusion at Dillon:Dillon is committed to the principles of employment equity, inclusiveness, and diversity within our organization. We strive to achieve a workplace where opportunities are based on skills and abilities and that respects and values differences.Inclusion is more than a word to us, it is the way we choose to run our business.We encourage you to connect with us at accommodation@dillon.ca if you require accommodation in the interview process. We would love to hear from you!