Administrative Assistant to the Chair, School of Accounting & Finance - Jobs in Toronto, ON

Job Description

Land AcknowledgementGeorge Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other.At George Brown College, we have established a reputation for equipping our students with the skills, industry experience and credentials to pursue the careers of their choice. As employees, we are committed to creating an enriching learning community for our students, delivering excellence in what we do, holding ourselves accountable for our work and demonstrating diversity and respect for one another.What responsibilities will you have in this role

• Acts as first point of contact to the Chair including administrative support, fielding queries and resolving issues received by email, telephone, mail, or in-person.
• Develops co-ordinates, and implements effective administrative procedures to ensure the efficient operation of the Centre for Business.
• Assess and respond to divisional incoming inquiries by composing memos, letters, and email, initiating telephone calls, and meeting in-person.
• Prepare and process faxes, copying, invoicing, and expenses; research, compiles and prepares reports, and presentations.
• Schedules internal and external appointments, meetings and travel arrangements.
• Coordinates, creates, maintains and verifies accuracy of systems such as files, and data bases of graduating students, staff, committees, and external client lists.
• Provides project coordination and support to the Chair and works with other centre staff including maintenance of information and involvement in projects of a confidential nature, throughout the academic and operational cycles.
• Coordinates centre activity for and contact with industry partners.
• Acts as a student service representative to students, prospective students, staff and general public.
• Acts on behalf of students to facilitate correction and or problem solving requiring a high level of independent judgement and initiative.
• Provides administrative support to other administrators or projects as required.
• Initiates routine correspondence; formats and inputs necessary information to prepare letters, memos, reports, spreadsheets, presentations and other written materials.
• Undertakes research or tracking projects to support centre initiatives.
• Other related duties as assigned.

What qualifications do you need for this role

• Three year diploma or degree or equivalent from a recognized post-secondary institution in any field of study that delivers administrative assistant or secretarial outcomes.
• Minimum three years’ experience in an administrative role working in a dynamic office environment preferably with significant diversity in customer/student service relations.
• Excellent communication skills and intermediate Microsoft Office applications as well as customer relationship management software (or equivalent) is required.
• Strong interpersonal and organizational skills to liaise with people at all levels from executives in technology companies to entry-level students.
• Demonstrated initiative; able to work independently with minimal supervision.
• Demonstrated ability to establish priorities, resolve conflicts and make decisions within prescribed boundaries.
• Discretion, sound judgment and demonstrated ability to preserve strict confidentiality.
• Ability to cope under pressure associated with the management of numerous complex and demanding tasks, and proven ability to meet rigorous deadlines.
• Demonstrated commitment in delivering excellent service to others as this is key in supporting the success of our students and our College.
• Strong collaboration, teamwork and people skills.
• Effective ability to interact with others and deal with situations in ways that respect diverse backgrounds, experience and styles.
• Flexibility in adapting to change and in participating in consultative decision-making processes.

Hours of Work: 8: 00 am – 4:00 pmInterview process may consist of a practical skills component.TO APPLY:

• If you are a George Brown College employee, go to https://adfs.georgebrown.ca/adfs/ls/IdpInitiatedSignOn.aspx to apply via our internal site.

• If you are an external candidate, go to www.georgebrown.ca and click on the “Employment at George Brown” link or click on the ‘apply’ button to the left of the posted job to apply.

NOTES:

• Please ensure your resume highlights all relevant education, training and experience that are applicable to the minimum qualifications for this role.

• The College requires proof of degrees, credentials or equivalencies from accredited regional or federal post-secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews.

Closing: January 11, 2022George Brown College is committed to creating and sustaining an equitable and inclusive learning and working environment. We encourage and actively seek applications from Indigenous, Black, racialized people, visible minorities, 2SLGBTQIA+ persons, all genders, and persons with disabilities. George Brown College is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). The Human Resources representative responsible for the recruitment for this position will work with applicants requesting accommodation at any stage of the hiring process. Candidates who require accommodation in the interview process may contact talentacquisition@georgebrown.ca and all information received will be addressed confidentially.As a unionized workplace, we support our internal employees by providing first consideration to qualified applications as set out in the Collective Agreement.For information on George Brown College, please visit our website at www.georgebrown.ca.Quick Apply

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