Administrative Associate - Jobs in Toronto, ON

Job Description

Administrative AssociateMOLLI SurgicalLocation: TorontoReports to: Executive AssistantRelocation: NoJanuary 24, 2022At MOLLI Surgical, we believe healthcare needs to get simpler to get better. To achieve this, we focus on learning about the patient experience and developing new medical devices and services that help surgeons and their teams be more efficient and effective. We honour the surgical teams who have dedicated their lives to saving yours.MOLLI Surgical has operations in the U.S. and Canada, with headquarters in Toronto, Ontario and corporate offices in Deerfield, Illinois. We are led by a commercially experienced team of cancer specialists and healthcare professionals. Founded in partnership with Sunnybrook Health Sciences Centre, we create innovative solutions by utilizing easy to use and effective technology to deliver a positive patient experience with clinical precision.As Administrative Associate at MOLLI Surgical, you will provide administrative support to the company’s senior leadership team and assist with office management. You will report to the Executive Assistant. You will be joining a team of leaders and pride yourself in taking initiative and anticipating challenges. You are very organized and detail-oriented who is willing to go above and beyond to make people’s lives easier.Responsibilities

• Manage the Senior Leadership Team’s calendars, including scheduling of travel as necessary
• Coordinate scheduling, logistics and management of key internal and external customer meetings - virtual and in-person
• Serve as point of contact for MOLLI’s external telephone line, including screening and directing calls to team members as appropriate
• Format information for internal and external communications (i.e. emails, presentations, etc.)
• Responsible for office management, including maintaining appropriate levels of supplies
• Receive shipments at office, and action as appropriate
• Assemble demo kits (various components, non-product components)
• General administrative support, as required

What Were Looking For

• Post-secondary degree
• A minimum of two years of experience in an assistant role, or similar
• Self-starter, ability to work with minimal direction and adapt to changing priorities as we operate in a dynamic environment
• Must live close to downtown core or have access to a car
• Proficient in Microsoft Office and G Suite
• Articulate communicator
• A people person – you enjoy making people’s lives easier
• Exceptional level of accountability and integrity
• Exemplifies Our Values (see below)

Our Values We are a team of leaders that believe in:

• Putting people first, always.
• Moving with integrity.
• Defining the excellence of tomorrow.
• Speaking with purpose and clarity.
• Accountability. Responsibility. Always. Without exception.
• Informed decision making.
• No insurmountable obstacles.
• Listening as the first step to respectfully offering solutions.
• Always learning and embracing change to help our customers provide better healthcare.

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