BRANCH ADMINISTRATIVE COORDINATOR - Jobs in Toronto, ON

Job Description

Calling all administrative professionals! Come join the Ministry of Energys Electricity Policy, Economics and System Planning Branch where you will provide support on a wide range of administrative, financial, communications and human resources activities.OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontarios Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.What can I expect to do in this roleYou will:

• coordinate meeting arrangements and manage the Directors and Managers schedules
• prioritize issues for the Directors attention
• review budget information, analyze and prepare variance and monthly financial analysis reports
• coordinate administrative functions, such as purchasing, asset inventory and control, accommodation and facilities
• coordinate billing for branch services and reconcile financial statements with actual expenses
• manage a database inventory of branch assets
• lead document control, approvals and record management processes for the branch
• act as liaison on human resources matters, such as recruitment, employee status changes, payroll, training and development

How do I qualifyAdministrative knowledge:

• You have knowledge of administrative office procedures to develop, implement and administer effective systems and processes, including filing systems, records management and retention, assets management, purchasing, accommodation and facilities.

Communication and interpersonal skills:

• You can liaise with internal and external stakeholders and respond to inquiries.

Organizational skills:

• You can prioritize tasks with conflicting deadlines and work on your own initiative and with minimal supervision.

Computer skills:

• You have knowledge of software programs such as word processing, spreadsheet, presentation, e-mail and financial reporting systems to prepare monthly financial analysis and variance reports and review budget accounts.
• You have knowledge of document control systems such as Sharepoint and Office365 to handle versioning, approvals, and records management.

Additional Information:Address:

• 1 Temporary, duration up to 5 months, 77 Grenville St, Toronto, Toronto Region

Compensation Group: Ontario Public Service Employees UnionUnderstanding the job ad - definitionsSchedule: 3Category: Administrative and Support ServicesPosted on: Wednesday, August 3, 2022Note:

• T-ES-185307/22

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