Coordinator, Development and Construction - Jobs in Toronto, ON

Job Description

Why join usAre you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places If so, we would love to tell you our story.At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service-focused. We get stuff done, and have fun doing it! We take great pride in contributing to the communities where we live. We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers.We are currently looking for a highly motivated Coordinator to join our Development and Construction team within Oxford Properties. Reporting to the Director, Construction, you will provide coordination and administrative support to the team, helping to advance the growth of a robust industrial development pipeline.Working at Oxford, as a key member of an engaged, high-reaching team—part of an outstanding, winning culture that prioritizes people development and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being transparent and conscientious, and valuing customers as genuine partners.As a member of this team, you will be responsible for:Project AdministrationAssist with presentations and coordinate production of monthly reports, project drawings, and files;Assist in the preparation of Request for Proposal documents and other procurement-related tasks;Build and maintain development project files, including Department standard process documents;Handle filing of contracts, service agreements, and additional service requests;Coordinate legal review of contract, service agreements, and additional service requests with legal, risk, and project teamsHandle all department paper flow and ensure appropriate stakeholders receive necessary; information/approval documentation;Prepare written and email correspondence.Accounting and Financial ReportingCoordinate all project and G&A accounts payables and invoice input and accruals tracking;Ensure clear and correlated tracking of agreements and invoices by project, work with the project team to track committed spend vs actual spend vs. budgeted spendAssist in processing monthly construction progress claims;Maintain Change Order Logs on active construction projects;SME and resource for internal systems including JDE, Oasis, Basware, etc.Ensure vendors are set up in our systems including Procore and Basware;Maintain KPI (Key Performance Indicator) tracking for the team.General Administrative SupportMaintain department drawings room;Coordinate internal and external meetings; prepare meeting minutes;Maintain calendars/schedules for department VP’s, Directors, and Managers;Make travel arrangements; process expense reports;Maintain Contacts/Address Books for department staff.To succeed in this role, you have :A university or college degree in Business, Engineering, Architecture, Project Management, or Planning (or related field).Minimum of 5 years of administration experience, specifically relating to project coordination. .Outstanding organizational skills, ability to multi-task and self-manage competing priorities, and capability to meet tight deadlines and urgent demands.Strong attention to detail and accuracy.Excellent interpersonal and communication skills.Proficiency in MS Word, Excel, PowerPoint, and Sharepoint systems required.Direct development, construction, and/or project management experience is an asset.Our story:Oxford Properties Group (“Oxford”) is a leading global real estate investor, asset manager and business builder. It builds, buys and grows defined real estate operating business with world-class management teams. Established in 1960, Oxford and its portfolio companies manage approximately C$70 billion of assets across four continents on behalf of their investment partners. Oxford’s owned portfolio encompasses office, logistics, retail, multifamily residential, life sciences and hotels; it spans more than 150 million square feet in global gateway cities and high-growth hubs. A thematic investor with a committed source of capital, Oxford invests in properties, portfolios, development sites, debt, securities and real estate businesses across the risk-reward spectrum. Together with its portfolio companies, Oxford is one of the world’s most active developers with over 100 projects currently underway globally across all major asset classes. Oxford is owned by OMERS, the Canadian defined benefit pension plan for Ontarios municipal employees.For more information on Oxford, visit www.oxfordproperties.comOMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.Vaccination PolicyAt OMERS and Oxford the office or worksite is our primary place of work. We are committed to providing work environments which promote the health, safety and well-being of all employees in accordance with public health regulation and guidance. Accordingly, employees are required to provide evidence of full vaccination or have an approved exemption.Quick Apply

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