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Corporate Receptionist - Jobs in Toronto, ON

CAPREIT
Job LocationToronto, ON
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

:Position Summary: The Corporate Receptionist is the first point of contact for all visitors at our downtown Toronto Head Office. The day-to day tasks involve, but are not limited to, managing a high volume of calls, providing general office support for the organization; and clerical assistance to the team.Responsibilities:

  • Open/close reception area (8:30AM–5:00PM) setting and disarming security system
  • Greet all visitors professionally and directing visitors to the appropriate person
  • Answer, screen and forward high-volume incoming phone calls through Cisco phone system
  • Ensure reception area and Boardrooms are maintained professionally, replenishing company materials (annual reports)
  • Maintain office security by following safety procedures and controlling access via the reception desk (ie. visitor log, visitor badges)
  • Update internal phone lists using Excel as changes occur
  • Update office seating plans using Adobe Acrobat as changes occur
  • Maintain cheque drop off and disbursement log
  • Coordinate summer student training and create a coverage schedule
  • Create Requisitions in SAP and receive orders when delivered
  • Coordinate gift baskets for employees
  • Order standard stationary items for all Canadian offices (ie. business cards, site forms)
  • Process expense reports through Concur for Corporate Services Manager
  • Coordinate catering orders for 11 Church and 31 Davisville meetings
  • Create and/or update Power Point Presentations
  • Perform general administrative duties as required by the Corporate Services Manager
  • Handle sensitive information responsibly and maintain confidentiality
Qualifications:
  • 2-4 years’ work experience in a high-volume Receptionist position preferred
  • Excellent customer service skills & professional disposition
  • Intermediate to advanced Microsoft Office (Word, Excel and PowerPoint) required
  • Experience working with SAP, Concur and Adobe Acrobat preferred
  • Highly organized with the ability to prioritize and meet deadlines
  • Professional demeanor and positive attitude
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