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Department Secretary - Trauma & Neurosurgery Admin - Jobs in Toronto, ON

St. Michael's Hospital
Job LocationToronto, ON
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

The primary role of the Administrative Assistant – Division of Neurosurgery Department, includes performing a broad range of essential administrative, secretarial and business support services for the department/unit; providing word processing/typing services to meet the needs of the manager/department/unit; maintaining responsibility for coordinating and scheduling appointments, in a timely manner; providing administrative support for small and/or medium size meetings; maintaining electronic and/or paper filing system; performing financial responsibilities, within scope of authority, and contributes with a positive attitude.DUTIES & RESPONSIBILITIES:

  • Performs organizational and administrative support to the Program.
  • Types correspondence related to the department.
  • Transcription of medical/legal assessment reports; some editing and reformatting as required.
  • Maintenance of clinical filing system.
  • Interaction with clinical consultants and patients as necessary.
  • Supports the Division Head
  • Organizes and coordinates meetings including; room booking, catering, audiovisual support and materials.
  • Responsible for the coordination of new hires/research staff, summer students etc.
  • Complete ShopIT requests for staff and new hires/summer students, Research Staff/Faculty.
  • Assist with emails and correspondence, reference letters.
  • Assist with coordination of special events visiting Professors etc.
  • Data entry of the biweekly payroll, resolve payroll.
  • Division accounting - Maintains the AEF.
  • Pay divisional bills.
  • Responsible for the coordination of Fellows hiring and assists with Fellows issues as needed, PEAPS etc.
  • Arrange ENITS.
  • Responsible for call/OR schedules for faculty. Maintains stats for Call and OR.
  • Responsible for entering call on the hospital system. Resident clinic schedule.
  • Assist with maintaining CVs.
QUALIFICATIONS:
  • Graduate of a recognized office Administration Program and/or equivalent combination of education and experience.
  • Minimum of 2 years administrative experience in a Hospital setting required
  • Accurate typing/word processing skills at the 55-75 wpm level.
  • Knowledge of Medical/Legal terminology a definite asset.
  • Demonstrated proficiency with MS Word, Excel, Access and SPSS.
  • Excellent organizational, interpersonal and communication skills are essential.
  • Demonstrated ability to work independently and as part of a multidisciplinary team.
  • Ability to function in a busy environment, prioritize workload and meet deadlines in a timely fashion.
  • Must have an excellent attendance record.
As a condition of employment, all external hires will be required to submit proof of COVID-19 vaccination or documentation unless a valid accommodation under the Ontario Human Rights Code exists. All internal candidates must be in compliance with Unity Health Toronto’s COVID-19 Vaccination Policy.Quick Apply
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