Distribution Services and Mailroom Coordinator - Jobs in Toronto, ON

Job Description

Who We AreBGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.comSUMMARYThe Distribution Services and Mailroom Coordinator is responsible for receiving, distributing and shipping mails and packages.KEY DUTIES & RESPONSIBILITIESShipping and Receiving

• Receives, sorts and distributes incoming mail/courier envelopes, packages and boxes.
• Prepares, determines method of shipment and ships outgoing mail and packages. Weighs outgoing mail and applies appropriate postage and prepares shipping documentations.
• Receives and dispatches materials such as general supplies, inventory, office products, chemicals and other hazardous materials through the site receiving dock.
• Provides receiving dock door access and first level of security to scrutinize and verify that all deliveries are scheduled and authorized and final level of security to ensure authorized removal of materials.
• Processes and distributes materials received through the site dock on a timely basis.
• Maintains safe, clean, organized, and secure general storage and receiving dock areas ensuring effective use of space and proper material storage.

Mailroom/Delivery/Office Support

• Delivers office supplies received from supplier and makes returns as requested.
• Delivers courier packages, letters and other items to tenants.
• Ensures the mailroom is maintained in an organized manner.
• Monitors the inventory of supplies and liaises with the Office Services Administrator to provide supply order requirements.
• Liaises with the Office Services Administrator, courier, and shipping service providers to coordinate and arrange pick-up and delivery of materials.
• Identifies and escalates discrepancies, irregularities and delivery failures to the manager for resolution.

Documentation

• Maintains records of incoming and outgoing packages and from waste and recycling collection.
• Maintains records for all incoming and outgoing mail and packages.
• Maintains comprehensive and accurate records of all loading dock activities including preparing reports and logs to verify and track inventory.

Safety

• Checks the technical condition of the equipment prior operation.
• In the event of accident, informs immediately manager according to Company procedure.
• Follows Company procedures to ensure safe environment, personal safety and safety of others.

• Wears appropriate PPE to ensure safety on the dock. (Safety shoes)
• Ensures all activities are performed in accordance with BGIS policy and procedures, customer / employee confidentiality requirements, and applicable regulations.

Communication / Training

• Communicates effectively to all stake holders.
• Participates in mandatory training as required.
• Cross trained to cover at multiple sites as required.

Continuous Improvement

• Provides input into the continuous improvement of processes and procedures related to the role.

KNOWLEDGE & SKILLS

• High school plus up to 1 year demonstrated clerical/ mailroom work experience.
• Ability to process volumes of mail and packages timely and accurately.
• Ability to perform manual physical labor – walking, sorting, etc. – for a sustained period of time.
• Ability to lift heavy packages up to 50 lbs.
• Ability to operate mailroom equipment.
• Basic computer proficiency to maintain records of incoming and outgoing mails and packages.

Licenses and/or Professional Accreditation

• None required.

BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.Quick Apply

• Terms & Conditions
• New Privacy
• Privacy Center
• Accessibility

For Job Seekers

• Browse Jobs
• Advanced Job Search
• Emplois Quebec

For Employers

• Post a Job
• SimplyHired OnDemand

Stay Connected