Events Coordinator - Jobs in Toronto, ON

Job Description

The Events Coordinator assists in the design and execution of OMERS in-person, virtual and hybrid events that bring our brand to life. A member of the internal communications team, this role works closely with stakeholders across the enterprise, advising them of events best practices. This role also works closely with Data & Technology, Facilities and other business partners to ensure the superb delivery of program components and event logistics.Key responsibilities:Collaborate with business partners to support in-person, virtual and hybrid events by assisting with the planning and implementation process by providing best-in-class recommendationsDraft invite communications and event briefings.Manage online event registration (including technical testing of event registration systems, sending out calendar invites) and reporting outputs such as guest lists and name tags for attendees.Support the strategy for the events volunteer program by managing the program to recruit and communicate with volunteers for various events and programs.Assist with the development of event promotional materials (event invite, digital board ads, etc.) and ensuring they are deployed in our channels (email, intranet, digital boards, newsletters, etc.)Responsible for ensuring that company standards are applied all events and townhalls.Assist in managing budget, processing invoices and tracking expenses.Responsible for scheduling events with business partners and managing the global events calendar.Prepare post-event reports.Skills and attributes for success:You are excited about the idea of doing creative and meaningful work, by bringing OMERS culture to life through live, hybrid and virtual events.You exhibit excellent communication and interpersonal skills to build effective and trusted partnerships with internal and external stakeholders, at all levels.You can juggle priorities and adapt in a busy and ever-changing environment, balancing the management of multiple large-scale concurrent events and adhering to strict deadlines.You can stay calm, quickly assess and deal with complications and difficulties to ensure client satisfactionYou are comfortable testing new technology and event platforms.You can work outside of regular working hours as required, including extended hours, holidays and weekends during busy periods and peak seasons.To qualify for the role, you must have:A college or university degree in a related field, or equivalent on-the-job experience2-3 years demonstrated experience in event planning and managementExperience in customer service or other people-oriented fields desiredExceptional written, visual, and oral communications skillsA positive, “roll up the sleeves and get the job done” attitude with a strong sense of collaborationAbility to work independently and contribute to a team environmentOur story:Founded in 1962, OMERS is one of Canada’s largest defined benefit pension plans, with $121 billion in net assets as at December 31, 2021. OMERS is a jointly-sponsored pension plan, with 1,000 participating employers ranging from large cities to local agencies, and over half a million active, deferred and retired members. OMERS members include union and non-union employees of municipalities, school boards, local boards, transit systems, electrical utilities, emergency services and children’s aid societies across Ontario. Contributions to the Plan are funded equally by members and employers. OMERS teams work in Toronto, London, New York, Amsterdam, Luxembourg, Singapore, Sydney and other major cities across North America and Europe – serving members and employers and originating and managing a diversified portfolio of high-quality investments in public markets, private equity, infrastructure and real estate.OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.Quick Apply

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