Executive Assistant - Jobs in Toronto, ON

Job Description

Date Posted: 09/13/2022Req ID:26419Faculty/Division: VP - ResearchDepartment: Office of Vice-President, Research and InnovationCampus: St. George (Downtown Toronto)Description:About us:The Vice-President, Research & Innovation (VPRI) portfolio supports the University of Toronto as a top public research university in the world. Our mission is to create the most supportive environment possible so that our researchers, innovators and learners can do what they do best - advance understanding and apply new knowledge. Our work supports, fosters and promotes the research and innovation culture and activities of our faculty, staff and students, along with our partner hospitals, funding sponsors, and partners in the public and private sector. VPRI provides a full range of services including guidance to faculty, staff and students on funding opportunities, research agreement negotiation, oversight and accountability services including research accounting, environmental health and safety, innovation and entrepreneurship, partnerships, policies and procedures, and institutional awards and honours.Position Summary:The Executive Assistant provides a high level of pro-active executive-level confidential administrative support to the Associate Vice-President & Vice-Provost, Strategic Initiatives (AVP/VP,SI) and the Associate Vice-President Research (AVP,R). The incumbent takes functional direction from the supported executives and operates as the first point of contact and key administrative representative for the Institutional Strategic Initiatives Office. In a highly self-directed manner, this role provides support in the following ways: managing all aspects of the complex and intensive appointment schedules for the AVP/VP,SI and AVP,R; provides administrative support to the offices; plans and organizes meetings, events and travel; drafts correspondence and related documents (e.g., memos, minutes, reports, presentations) and works on special projects. The incumbent resolves issues and answers inquiries within established parameters and based on the understanding of the portfolios and priorities, ensuring the appropriate executive(s) are informed of pertinent issues. The incumbent works in a complex environment that requires a high degree of sensitivity, responsiveness and a need to maintain confidentiality. The incumbent must present a professional image in the office by interacting knowledgeably and courteously with the many people who come into contact with the office senior administrators, faculty, staff, students and community members. The scope of this position is driven by the complex range of responsibilities undertaken by the executive(s).Essential Qualifications:Education:College diploma or degree in business administration or related field or an equivalent combination of education and experience.Experience:Four (4) years of experience in progressively responsible administrative roles including providing experience to senior executive and committees. Experience working in an academic environment is a strong asset.Skills:Proficient with standard office software programs including Word, PowerPoint, Excel spreadsheets and scheduling software.Other:Excellent oral and written communication skills as well as interpersonal skills. Pro-active with the ability to identify and anticipate needs of others, and to manage competing priorities and meet deadlines. Meticulous organizational skills, demonstrated initiative and problem-solving orientation. Demonstrated flexibility and adaptability within a constantly changing environment. Must be able to deal with confidential information; demonstrated diplomacy, tact, judgement and discretion. Ability to work effectively and professionally, both independently and within a team environment.Candidates are advised to submit by September 28, 2022, for consideration. Applications will continue to be accepted until the position is filled.Closing Date: 09/28/2022,11:59PM ETEmployee Group: SalariedAppointment Type: Budget - ContinuingSchedule: Full-TimePay Scale Group & Hiring Zone: C2 - Hiring Zone: $59,453 - $76,100 - Broadband Salary Range: $59,453 - $92,746Job Category: Administrative / ManagerialQuick Apply

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