Executive Assistant - Jobs in Toronto, ON

Job Description

Company Biography:Across our three hospitals and eight satellite sites, Scarborough Health Network (SHN) is shaping the future of care. Our many programs and services are designed around the needs of one of Canada’s most vibrant and diverse communities. We are home to North America’s largest nephrology program, as well as the designated cardiac care and spine centre for Scarborough and surrounding communities to the east. We are proud to be a community-affiliated teaching site for the University of Toronto and partner with a number of other universities and colleges, helping to train the next generation of health care professionals. We are also proud to be named one of Greater Torontos Top Employers for 2022! Learn more at shn.caFOR EXTERNAL APPLICANTS ONLY: As a condition of employment, you are required to submit proof of full COVID-19 vaccination status to the Hospital’s Workplace Health and Safety department.Position Overview:The Executive Assistant (EA) for the Scientific Director (SD) of SHNRI is responsible for providing administrative assistance to and coordination for the office. The EA participates in or leads administrative tasks or projects for the SD of SHNRIIn addition, as part of the Executive Assistant Team, they will provide coverage for other team members and participate in or lead administrative tasks or projects for the whole team.The Executive Assistant is a strong, independent resource, an integral team member who is proactive, flexible as well as competent in determining priorities, exercising excellent judgement, and discretion with confidential information in this challenging position which supports and promotes positive internal and external relationships.Company Vacancy/Request for Transfer:The completion of this online form serves as your application and will be used to determine if you meet the requirements of this position. Please ensure that you have provided all pertinent information necessary to be considered for this vacancy by the close date.Responsibilities:Applying a broad-based level of knowledge of SHN policies and administrative practices and procedures and/or word processing, office management software and office equipment usage, the Executive Assistant:

• Interprets and advises on broader and highly confidential SHN administrative/business support practices and procedures.
• Coordinates and executive agendas, meetings, arrangements handling confidential information and documentation.
• Coordinates the process of research and educational activities in relation to partnerships with University of Toronto and Toronto Academic Health Science Network (TAHSN).

Requirements:

• College degree/diploma in Business Administration or Administration or related studies
• Minimum three (3) years administrative experience at a senior management level
• Keyboarding skills of 50wpm, 95% accuracy (tested)
• Advanced computer proficiency in MS Office (including Word, Excel, Power Point, Outlook) (tested)
• Experience preparing agendas/packages and meeting minutes
• Project management skills
• Proven ability to design set-ups, formats, charts etc
• Proven ability to coordinate multiple projects and meet tight deadlines
• Excellent time management, prioritization, decision-making, problem-solving and organizational skills
• Ability to take initiative and work independently and proactively under pressure
• Excellent interpersonal, communication, spoken and written, with the ability to interact with a wide range of stakeholders with professionalism, tact and diplomacy
• Satisfactory work performance and attendance record

Accommodation Statement:Scarborough Health Network (SHN) embraces and celebrates our community’s unique multicultural heritage and diversity. SHN is an equal opportunity employer, dedicated to a culture of inclusiveness and diversity reflecting our diverse patients, staff and community alike. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.Learn more about our exciting opportunities by following SHNCareers on Twitter and on Instagram .Quick Apply

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