Facility Purchasing Coordinator - Jobs in Toronto, ON

Job Description

JOB INFORMATIONRequisition ID: 6221Number of Vacancies: 1Department: Rail Cars And Shops - Subway Operations (20000405) - Greenwood Shop Management & Staff (30000401)Salary Information: $69,342.00 - $86,686.60Pay Scale Group: Level 7Employment Type: RegularWeekly Hours: 35, Off Days: Sun/Sat Shift: DayPosted On: August 1, 2022Last Day to Apply: August 4, 2022Reports to: Production ControllerThe Toronto Transit Commission (TTC) is North Americas third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTCs vision is to be a transit system that makes Toronto proud. The TTCs recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy."General AccountabilityPerforms various duties relating to the acquisition and delivery of materials, equipment and services at an operations facility for the maintenance and overhaul of TTC vehicles, shop equipment, and the repair and replacement of surface track; performs daily activities associated with tendering, vendor selection, contract award and subsequent contract administration, in accordance with TTC policies and departmental guidelines.Key Job Functions

• Coordinate and administer the daily activities relating to section specific contracts for the supply of goods and services for the sections requirements, including pre-award and post-award activities
• Monitor systems, contract changes, revisions, expenditures and vendor performance to ensure on-time delivery/material returns; inspect the quality of goods and services received; monitor vendor compliance with terms and requirements of specifications
• Perform expediting duties to ensure the timely delivery of products and services
• Locate and develop alternate sources of supply for goods/services to increase the competition and reduce the cost of goods/services purchased
• Participate in preparing departmental reports and status updates on diverse matters relating to the sections activities: procurement, contract awards, claims, inventory control, inspection visits, systems management, expenditures, or vendor compliance
• Demonstrates behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. Helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies
• Participation in the TTC Customer Service Ambassador Program

Skills

• Understand and apply administrative policies, processes, and procedures
• Apply analytical skills
• Communicate in a variety of mediums
• Plan and organize activities / projects to meet section and organizational goals
• Use office technology, software and applications

Education and Experience

• Completion of a post secondary college diploma or university degree in a related discipline or a combination of education, training and experience deemed to be equivalent.

Additional Requirements

• Thorough knowledge of purchasing, contract administration and materials management principles, methods and practices
• Knowledgeable of the procurement process in a public bidding environment including bid issuance, evaluation and award activities
• Knowledgeable in the negotiation of contract terms and resolving disputes, managing vendors and expediting goods and services as well as knowledgeable of contract documents and sources of supply
• Sound judgement, good analytical and problem solving skills, effective interpersonal, verbal and written communication skills
• Strong organizational skills to deal with urgent requirements, tight deadlines and changing priorities
• Good working knowledge of personal computers and computerized applications related to the work
• Must have knowledge of TTC garage and shop operations
• Some technical knowledge of passenger vehicles and equipment would be an asset
• Must have a valid Ontario “G” class driver’s license and a personal vehicle for use in visits to vendors and TTC properties

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQ(IA+) community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Human Resources – Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.Note: All TTC Employees are required to be fully vaccinated as a precondition of employment in accordance with TTCs Mandatory Vaccination PolicyWe thank all applicants for their interest but advise only those selected for an interview will be contacted.Quick Apply

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