INFORMATION MANAGEMENT AND INFORMATION TECHNOLOGY ADVISOR - Jobs in Toronto, ON

Job Description

We are looking for a project planner and strategic thinker with an information management and information technology (IM and IT) background that can help the ministry modernize paper records management. Does this sound like youNote: This position is located at 300 Water Street in Peterborough, however the successful candidate will have the option of working from the following satellite office locations:

• 41 King Street, Angus
• 50 Bloomington Road West, Aurora
• 615 John Street North, Aylmer
• 106 Monck Street, Bancroft
• 350 Dundas Street West, Belleville
• 1350 High Falls Road, Bracebridge
• 1 328 Presquile Parkway, Brighton
• 870 Richmond Street, Chatham
• 18045 County Road 2, Cornwall
• 232 Guelph Street, Georgetown
• County Road 18, Georgina
• 1011 Airport Road, Gravenhurst
• 1 Stone Road West, Guelph
• Wallings Road, Haliburton
• 6388 County Road 18, Harwood
• 10 Campus Drive, Kemptville
• 51 Heakes Lane, Kingston
• 322 Kent Street West, Lindsay
• 659 Exeter Road, London
• 2284 Nursery Road, Midhurst
• 12698 Hwy 35, Minden
• 1450 7th Avenue East, Owen Sound
• 7A Bay Street, Parry Sound
• 31 Riverside Drive, Pembroke
• 10 Sunset Blvd, Perth
• 300 Water Street in Peterborough
• 3004 County Road 12, Picton
• 1 Passmore Ave, Port Dover
• 25467 Hwy 7, Sharbot Lake
• 99 King Street East, Thornbury
• 99 Wellesley Street, Toronto
• 4890 Victoria Avenue North, Vineland

What can I expect to do in this roleComplete digitization of records in the Ministry of Northern Development, Mines, Natural Resources and Forestry is a key component to enabling a remote workforce. In this role, you will have several key deliverables including the following:

• scope and plan a multi-year project to digitize paper records across the ministry in alignment with the recovery and renewal priority of creating a resilient and remote work-force. The plan will ensure a methodical rollout of the activities reducing the possibility of errors, oversights, or confusion
• work to set standardized criteria for records that can be considered in the multi-year project
• research procurement options for scanning, create a plan for carrying out the scanning across various program areas
• identify program leads across the province to support the implementation of the project
• support the creation of digitization standards will support quality and consistency of the scans and ensure the information is discoverable
• Work with Mapping and Information Resources Branch staff to identify IM & IT requirements for newly scanned records.

How do I qualifyProject Management Skills

• You have project management skills and techniques to plan, monitor and lead multiple concurrent projects within competing priorities.
• You have experience providing technical guidance, advice and coaching to project staff.
• You have experience developing project charters and providing project management advice and support

Technical Expertise

• You have specialized knowledge of theory, principles and practices as well as standards and procedures related to information management (IM) and information technologies (IT).
• You have knowledge and understanding of policies, procedures and best practices related to recordkeeping, file plan structures and records retention to develop policies and processes for the ministry.
• You have knowledge of IM and IT management programs to identify needs and develop practical solutions.
• You can interpret and apply relevant acts, regulations, policies and guidelines used to manage information in the Ontario Public Service (OPS), including the Archives and Recordkeeping Act, Freedom of Information and Protection of Privacy Act, Integrated Accessibility Standards Regulation, and IM and IT Strategy to provide information and advice in compliance with requirements.

Interpersonal and Communication Skills:

• You have strong relationship building skills, tact and diplomacy to develop trust and credibility with clients, senior management and stakeholders.
• You have consultation and facilitation skills to establish working relationships and gather information relating to technical needs and priorities.
• You have persuasion and collaboration skills to consult with clients on requirements, meet mutual goals and make recommendations on the most appropriate course of action.
• You have well developed oral communication and writing techniques to effectively prepare reports and make presentations.

Analytical and Problem-Solving Skills

• You can evaluate, assess trends, standards and policies in a complex and evolving environment in order to identify requirements and develop options/recommendations on general and specific IM issues.
• You have analytical and problem-solving skills to identify, assess and recommend on customer-focused delivery of services and the benefits in utilizing leading-edge technology.
• You have strategic thinking and political acuity to participate in strategic and operational planning.
• You have analytical and problem-solving skills to identify, assess and recommend priorities.
• You have experience developing performance measures and metrics for evaluation of service levels and develop plans for problem resolution situations

Risk Management

• You are familiar with risk assessment and risk management principles to make recommendations to complex issues.
• You can identify, assess and make recommendations on problems, issues and trends noted in service delivery by service providers

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontarios Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.Additional Information:Address:1 Temporary, duration up to 18 months, 141 King St, Angus, Central Region or 50 Bloomington Rd W, Aurora, Central Region or 615 John St N, Aylmer, West Region or 106 Monck St, Bancroft, East Region or 350 Dundas St W, Belleville, East Region or 1350 High Falls Rd, Bracebridge, Central Region or 328 PresquIle Pkwy, Brighton, East Region or 870 Richmond St, Chatham, West Region or 18045 County Rd 2, Cornwall, East Region or 232 Guelph St, Georgetown, Central Region or County Rd 18, Georgina, Central Region or 1011 Airport Rd, Gravenhurst, Central Region or 1 Stone Rd W, Guelph, West Region or Wallings Rd, Haliburton, East Region or 6388 County Rd 18, Harwood, East Region or 10 Campus Dr, Kemptville, East Region or 51 Heakes Ln, Kingston, East Region or 322 Kent St W, Lindsay, East Region or 659 Exeter Rd, London, West Region or 2284 Nursery Rd, Midhurst, Central Region or 12698 Hwy 35, Minden, East Region or 1450 7th Ave E, Owen Sound, West Region or 7A Bay St, Parry Sound, North Region or 31 Riverside Dr, Pembroke, East Region or 10 Sunset Blvd, Perth, East Region or 300 Water St, Peterborough, East Region or 3004 County Rd 12, Picton, East Region or 1 Passmore Ave, 1st Floor, Port Dover, West Region or 25467 Hwy 7, Sharbot Lake, East Region or 99 King St E, Thornbury, West Region or 99 Wellesley St, Toronto, Toronto Region or 4890 Victoria Ave N, Vineland, West RegionCompensation Group: Association of Management, Administrative and Professional Crown Employees of OntarioUnderstanding the job ad - definitionsSchedule: 6Category: Information TechnologyPosted on: Monday, August 23, 2021Note:E-NR-167101/21 - The information that you provide for the purpose of this competition and the results from this competition may be used to fill other positions. These positions may be of various tenures, including short-term assignments. Your information and the results from this competition will be retained for the purpose of filling vacancies in accordance with the applicable collective agreement or policy provisions.Quick Apply

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