KYC Analyst (12 month temp) - Jobs in Toronto, ON

Job Description

Overview:This will be a 12 month Temporary position with the possibility of conerting to full-time position. The primary responsibility of this position is to assess and complete Know Your Customer (KYC) for all customers of the Bank in line with Canadian regulations.The position must also provide assistance and support to other team members and to the Department Head/Team Leader of Account Administration (and/or overall Section Head). This position is responsible for the maintenance of customer information databases within various applications. This position is also responsible for the management of electronic and paper-based data and information storage systems within the Bank. This position is responsible for the input of information into the CIF/KYC system, Loan IQ system, deposit system (OBS) and foreign exchange system (FOX) as required.Responsibilities:Customer Information Administration

• Responsible for the accurate and consistent opening of new customers in Know Your Client (KYC) / Customer Information File (CIF), Profile, FOX and OBS.
• Responsible for ensuring that all customer information is correct and up to date in each application.
• Responsible for ensuring that KYC is kept up to date by amending information when customers change information or by reviewing annual financial statements to ensure correct Board and shareholder information is input.
• Responsible for performing World Check and Sanctions List screening of new customer names, individuals associated with new customers and amendments to individuals associated with existing customer prior to input into the respective system.
• Responsible for the circulation of new customer set-up information for Senior Management approval.
• Responsible for periodic review of customer profile and documentation based on the risk profile.

File Management – General

• Retrieve, sort, and file all credit files including applications, financial statements etc.; non-negotiable security files; collateral files; all customer account documentation; all printouts and reports not otherwise stored electronically; important documents and contracts;
• Responsible for the centralized electronic filing of all other departments,
• Sort material in accordance with filing system used (file folder / File Nexus / boxed) and ensure each is maintained in a neat and consistent manner.
• Maintain the file room in a neat and logical manner that facilitates the easy retrieval of all information.
• Maintain a record system for file removal and return.
• Remove expired / closed documentation for off-site storage or destruction in accordance with Bank retention policies.
• Systematic shredding of reports / documents in accordance with the Bank’s retention policies.
• Maintain records of files stored off-site for retrieval and ultimate destruction

Electronic File Management

• Ensure File Nexus (document control system) is maintained in the prescribed logical index
• Ensure all Bank Records are scanned and indexed into File Nexus
• Assists in training of other staff in scanning key documents
• Ensures to be in full compliance with all of the Bank’s policies and procedures, including Anti-Money Laundering policies, and the requirements of the relevant regulatory bodies as communicated by Compliance Department.

Credit Administration

• Verifies that all customer loan applications, deposits, FX and import bills comply with policy and procedure and predetermined credit lines, especially when handling limit set up in OBS and FOX.
• Ensures that complete and current customer documentation is maintained on file, reporting any discrepancies to BP or Management.
• Provides other administrative assistance, e.g., drafts correspondence, reports customer complaints to Manager etc. as may be assigned.

Customer Service

• Follow-up on outstanding documentation with front office staff.
• Answer general customer enquiries if necessary.
• Process confirmation workflow on electronic payment system for customers.

Training

• Provide training and guidance to junior team members to the department standard as referenced in the policy and procedure manual
• Report any deficiencies to Team Leader

Reports & monitoring

• Preparation and circulations of department reports (shared internally.)
• Complete monitoring of customer updates and periodic review.

Approvals

• Complete relevant approvals for Department Head/Section Head when tasks have been delegated.

Qualifications:Qualification: Completion of University degree.Experience: Preferably with at least 3-5 years of experience with AML & KYC preferably Canadian banking experience preferred Past experience in KYC/AML with a good understanding of the processSkills: Good interpersonal, organizational and communication skills; detail oriented; High level of adaptability, time management and teamwork skills.Quick Apply

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