Leasing Coordinator - Jobs in Toronto, ON

Job Description

Health and dental coverageHighly competitive package for individuals and their family members, as well as access to the confidential Employee and Family Assistance Program.Time off to rechargeStarting vacation entitlement of three weeks in addition to a week-long holiday office closure and personal days.Transit accessibilityIndoor bike parking and showers along with direct access to Queens Park subway station.Cutting-edge buildingArchitecturally-inspiring, amenity-rich building housing some of the world’s most progressive minds.World-class eventsAccess to hundreds of annual conferences, lectures and networking showcases.MaRS Social CommitteeYear-round team-building outings as part of our social, health and wellness program.About MaRSMaRS Discovery District (@MaRSDD) in Toronto is the one of the world’s largest urban innovation hubs.MaRS supports promising high-growth companies to scale their businesses globally, while tackling key societal challenges in areas such as Health, Cleantech, Finance, Transportation, AI, and others. In addition to helping start-ups launch, grow and scale, the MaRS community is dedicated to cross-disciplinary collaboration, commercialization of discoveries, and driving ideas to impact.About MaRS Innovation HubsMaRS hosts leading edge events and conferences aligned with the MaRS mission of being a hub of innovation, technology and entrepreneurship in Canada. The MaRS Collaboration Centre is comprised of 20,000 square feet flexible state-of-the-art event space in the heart of Toronto and welcomes 100,000+ guests annually. The Nexus at MaRS Waterfront adds a new venue to the events portfolio in 2022.About the roleThe Leasing Coordinator provides support and assistance to the MaRS Centre and MaRS Waterfront leasing team in the timely execution of lease and license activities. This includes preparation and distribution of related documentation and reports and management of prospect pipeline.Key Responsibilities

• Manage the flow of all lease-related documents up to the point of execution, prepare various lease supporting forms for management approval and supporting quarterly and annual reporting; distribute within Real Estate and Finance teams as required, set up in electronic and hard file.
• Prepare lease documentation, including Offers to Lease, Leases, Amendments, and Licenses. Monitor critical dates such as expiry dates, options to renew, options to terminate, etc. Liaise with legal counsel as required. Maintain lease-related documentation templates, coordinate updates as required in conjunction with the leasing team.
• Prepare Rent Roll Change Forms for management approval with each Lease/License document, submit to Lease Administrator.
• Prepare monthly Stacking Plan, ensure it is current at all times, distribute as required.
• Ensure tenant and suite information is up to date in relevant databases and electronic systems, including SpaceDatabase. Ensure Tenant Services team is notified of any suite changes affecting Angus Anywhere.
• Liaise with the Tenant Services team on the onboarding of new tenants, supporting a smooth transition from space prospect to MaRS Centre and MaRS Waterfront ecosystem member.
• Coordinate any marketing material requirements, including MaRS website leasing information updates.

Qualifications:

• Graduate of a relevant post-secondary program
• 3+ years of relevant property/lease administration experience
• Working understanding of the commercial contract management
• Strong working knowledge of Windows Office Suite (Word, Excel, PowerPoint, project planner, Outlook) in an Apple environment
• Experience with MRI software an asset.
• Highly developed administrative skills
• Well-developed internet, database and email skills
• Strong written and editorial skills

Salary Range: $60,900 - $76,000, 10% Discretionary incentive, benefits and paid time-off.Applications will close at 5pm EDT on November 25, 2022.Applicants must be legally eligible to work in Canada and reside in Ontario.We are a purpose-driven organization on a mission to make the world a better place through inclusive innovation. This commitment to inclusion, equity and diversity are core to who we are and what we believe and, as such, encourage applications from members of diverse identity groups, including those who have been historically excluded and marginalized. You are welcome at MaRS.We want you to be as successful throughout our recruitment process as possible. Please get in touch with us if there’s anything we can do to make your experience more accessible and inclusive, including accommodations for differing (dis)abilities.Job Types: Full-time, PermanentQuick Apply

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