Office Administrator - Jobs in Toronto, ON

Job Description

Overview:Are you someone with strong leadership and administrative skills Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders Are you a trusted partner and a problem solver As someone with excellent communication skills and business acumen, you will thrive in our fast-paced and agile environment.Your opportunityWe are currently seeking motivated candidates for the position of Office Administrator for our Toronto office.In this role you will be a welcome addition to our dynamic administrative team. You will showcase your organizational and communication skills in a fast-paced professional office environment. Your drive for excellence will present opportunities to chart your own path to success with a rewarding career in our firm.Responsibilities:What your day will look likeOffice Administration (97%)Assist the Office Manager with the day to day operation of the office while cultivating a supportive and inclusive work environment and office culture that is productive and promotes employee satisfaction.Assist the Office Manager with management of office operating budgets, capital purchases, leasehold improvements, and execution of office business plans.Lead the office administration team and support workflow management for administrative work.Support growth and development of the administration team.Coordinate onboarding of new employees, including orientation and training related to Dillon procedures and systems.Organize local office meetings, work related functions, and employee events.Coordinate and complete office services such as accounts payable approval, time sheet and expense claim review, management of the office filing system, archiving, and libraries.Coordinate office equipment and supplies, including furniture, computers, copiers, phones, general office supplies, and other amenities.Participate in office committees.Contributions as part of the administrative team to fulfill the variety of tasks necessary to run the office effectively.Complete other duties as required or assigned by the Office Manager.Learning & Development (3%)A commitment to self-development and ongoing learning and professional development.Qualifications:What you will need to succeedEight years administration related experience, including leading and coordinating a team.Post-secondary education in an administration related field of study will be considered an asset.Experience:Highly organized with strong interpersonal and time management skills.Ability to prioritize work effectively to meet deadlines and changing workload demands.Ability to develop innovative solutions when experiencing unexpected challenges or roadblocks.Professional verbal and written communication skills.Proficient in the use of the Microsoft Office Suite, specifically Word, Excel, and PowerPoint.Excellent attention to detail and a high regard for accuracy and quality.Familiarity with G Suite, e.g., Gmail, Google Calendar, Google Drive, is considered an asset.Experience in a Professional Services consulting firm is considered an asset.Why choose DillonDillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.We live our core values:Reliability: words result in actions that build trust;Achievement: do the work to hit the target;Continuous development: always learning; always adapting; always growing;Creativity: discover new possibilities;Courage: do the things that matter, especially when it’s hard;Inclusiveness: enabling belonging to draw strength from our differences.In addition, we offer:Employee share purchase planDillon is 100% employee owned and share ownership is open to all employees.A competitive compensation packageComprehensive health benefitsGenerous retirement savings planFlexible work hours and remote working optionsWe offer a variety of flexible work options to help balance the competing demands of work and personal life.Early Career Development (ECD) programWe are committed to developing the skills and knowledge of our people at every stage of their career. The ECD program is designed to accelerate the development of successful consulting careers of new graduates. The program focuses on a mix of skills and behaviours that align with technical, consulting, clients, business acumen, and early leadership.Focus on InnovationThe ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture, people are empowered to reflect and question current practices and seek forward looking solutions to today’s problems and tomorrow’s opportunities.Employee and Family Assistance programA variety of EFAP tools and online resources to support well-being are available to all employees.Goodlife Fitness Corporate MembershipOur employees can take advantage of reduced annual membership fees.About DillonDillon is a proudly Canadian, employee-owned, professional consulting firm specializing in planning, engineering, environmental science and management. We partner with clients to provide committed, collaborative, and inventive solutions to complex, multi-faceted projects. With 20 offices and more than 900 employees across Canada, Dillon offers a wide range of services related to building and improving facilities and infrastructure, protecting the environment, and developing communities.Now operating for over 75 years, we continue to strive for excellence in everything we do. Dillon has been listed as one of Canada’s Best Managed Companies for the past 14 years and has the distinction of having achieved Platinum Club member status in this program.Employment Equity, Diversity & Inclusion at Dillon:Dillon is committed to the principles of employment equity, inclusiveness, and diversity within our organization. We strive to achieve a workplace where opportunities are based on skills and abilities and that respects and values differences.Inclusion is more than a word to us, it is the way we choose to run our business.We encourage you to connect with us at accommodation@dillon.ca if you require accommodation in the interview process.We would love to hear from you!