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Office Services Coordinator - Jobs in Toronto, ON

Realstar
Job LocationToronto, ON
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Realstar is a fully integrated management firm providing full range of investment and property management services. It is one of Canada’s largest multi-residential asset managers on behalf of institutional and private investors. It manages over 25,000 rental apartments and 4,000 manufactured housing units with an asset value of more than $4.0bln. It operates coast-to-coast in 55 communities and eight provinces representing 95% of Canada’s population. Realstar is headquartered in Toronto, and is part of Realstar Group which has approximately $6.3bln of multi-family, hospitality and other real estate assets under management, primarily in Canada and the UK. www.realstargroup.comPOSITION SUMMARYReporting to the Office Services Manager, the Office Services Coordinator will provide administrative support to the office. This role will work in our Head Office four days per week.RESPONSIBILITIES

  • Troubleshoot, maintain and assist with head office technology (cell phone, Wi-Fi, Video Conferencing, VOIP set up).
  • Upload and code electronic invoices
  • Arrange telecom repairs for field properties
  • Troubleshoot telecom issues at Head Office and in the field.
  • Manage head office security cards and off-site storage
  • Maintain head office databases (phone and property lists)
  • Assist with month-end payment process by sorting and mailing cheques.
  • Verify courier shipments and costs. Review invoices for accuracy
  • Order business cards, bank stamps and name plates
  • Maintain and stock office supplies and postage system
  • Act as a backup for reception and banking
REQUIRED SKILLS & EXPERIENCE
  • 3 years’ administrative experience required
  • Tech savvy with proficiency in Microsoft Excel, Word, PowerPoint and Outlook
  • High level of comfort with cell phones, tablets & computers required
  • Excellent verbal and written communication skills
  • Ability to work independently, multi-task, manage time and prioritize tasks effectively
  • Can-do attitude and exceptional customer service experience required
  • Show close concern and attention to detail in your work
  • Strong project management skills
  • Must display a professional manner
To apply, please send your resume to greatcareers@realstar.ca and reference ‘Office Services Coordinator’ in your subject line. We thank all those who apply, but only those selected for an interview will be contacted. Realstar is committed to reflecting the diverse communities we serve.We thank all those who apply, but only those selected for an interview will be contacted.Realstar is committed to reflecting the diverse communities we serve. We encourage applications from our diverse communities, including Indigenous Peoples, persons with disabilities, women, visible minorities, LGBTQ+ persons and those who are able to speak fluently in a language(s) other than English.Realstar supports equal opportunity initiatives. Accommodation will be provided in all stages of the hiring process. Contact us for any accommodation requests, and we will work with you to meet your needs.Quick Apply
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