Office Services & Facilities Clerk - Jobs in Toronto, ON

Job Description

The RoleNorton Rose Fulbright Canada LLP is currently seeking an Office Services and Facilities Clerk to work in our Toronto office from Monday to Friday between the hours of 8:00 a.m. - 4:00 p.m. You will ensure that customer services is front of mind during all interactions. The successful candidate will report to the Office Services and Facilities Manager. The primary responsibilities of the position are outlined below.Responsibilities

• Provide superb client service to all Firm members
• Perform mailroom duties, including receipt, scanning and delivery of mail, courier requests and faxes
• Operate the Digital Mail system ensuring timely delivery of all mail (digitally)
• Perform office moves, prepare offices for arrivals and departures
• Assist with boardroom set up, tear down, and AV troubleshooting
• Loading/unloading mail carts and completing mail delivery
• Perform facilities moves and tasks as required
• Run high volume multifunction devices (MFDs) and perform binding and finishing work which includes scanning materials into DMS or onto USB devices
• Provide key operator duties for MFDs, ensuring paper trays are replenished regularly
• Provide relief for Reception coverage as required
• Provide Catering relief coverage as required
• Maintain Firm standards for site appearance, customer requirements, and day-to-day operations
• Complete error-free customer requirements
• Maintenance of inventory and ordering of supplie s
• May be required to work outside of normal working hours from time to time
• Perform other duties as assigned

Skills and Experience Required

• Passionate about delivering exceptional service to ensure an exceptional client experience
• Embodies a strong customer service ethic
• Demonstrates a solutions driven approach with the ability to anticipate clients needs
• Solid computer skills, including experience with Microsoft Office and EMS room management software or another similar boardroom booking program
• High level of printing and binding experience, preferable for a law firm
• Ability to lift 30+ pounds as necessary
• Experience dealing with confidential issues in a discrete manner is essential
• Ability to succeed in a team-based environment as well as excel independently
• Strong organizational skills, knows how to follow processes and a keen attention to detail
• Ability to successfully juggle multiple tasks in a time sensitive environment
• Embraces change, collaboration and teamwork and can be flexible with working hours

Please note that Norton Rose Fulbright Canada requires all Firm members to provide proof of full vaccination against COVID-19 prior to entering the workplace. Applicants who receive an employment offer will be required to provide proof of full vaccination upon arrival to the Firm as a condition of employment. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to religious, medical or other protected grounds. For applicants who require an accommodation, please contact TORHR_RH@nortonrosefulbright.comto discuss further.Norton Rose FulbrightNorton Rose Fulbright is a global law firm. We provide the worlds preeminent corporations and financial institutions with a full business law service. We have more than 3500 lawyers and other legal staff based in more than 50 cities across Europe, the United States, Canada, Latin America, Asia, Australia, the Middle East and Africa.Recognized for our industry focus, we are strong across all the key industry sectors: financial institutions; energy, infrastructure and resources; transport; technology; life sciences and healthcare; and consumer markets. Through our global risk advisory group, we leverage our sector experience with our knowledge of legal, regulatory, compliance and governance issues to provide our clients with practical solutions to the legal and regulatory risks facing their businesses.Wherever we are, we operate in accordance with our global business principles of quality, unity and integrity. We aim to provide the highest possible standard of legal service in each of our offices and to maintain that level of quality at every point of contact.Norton Rose Fulbright Verein, a Swiss verein, helps coordinate the activities of Norton Rose Fulbright members but does not itself provide legal services to clients. Norton Rose Fulbright has offices in more than 50 cities worldwide, including London, Houston, New York, Toronto, Mexico City, Hong Kong, Sydney and Johannesburg. For more information, see nortonrosefulbright.com/legal-notices.Diversity and InclusionDiversity is an important firm value. We are committed to providing equal opportunities in employment and to providing a workplace which is free from discrimination and harassment. This means that all job applicants, employees and partners will receive equal treatment regardless of race, colour, ethnic or national origins, sex, marital status, disability, age, sexual orientation, religion or belief.To apply, please visit the Careers page of our website at www.nortonrosefulbright.com. We thank all candidates for their application, but will be contacting only those whom we select to invite for an interview.Norton Rose Fulbright Canada LLP has an accommodation process in place that provides accommodations for employees with disabilities. If you are unable to apply for a position online or require any further accommodations during our recruitment process, please contact TORHR_RH@nortonrosefulbright.com.Quick Apply

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