Payroll and HR Administrator - Jobs in Toronto

Job Description

Job DescriptionTHE OPPORTUNITYWe are looking for a Payroll and HR Administrator to join the People and Culture team.This is an exciting role as we looking for someone who has a passion and experience with payroll, but also wants to continue their growth and development by supporting various HR activities.The successful incumbent will work with a well-seasoned payroll and HR professionals and have exposure to all facets of the employee life cycle. Ideally the role is a hybrid opportunity with a downtown office location, but remote options are available.KEY ACCOUNTABILITIESPayroll

• Processes weeklyamp; bi-weekly divisional payrolls inclusive of entering payroll data into the payroll system, run payroll calculations, processing commissions and incentives, and balancing payroll taxes and other payments each pay period
• Run pay period and error reports from the time and attendance management system, correct any discrepancies by communicating and verifying with managers, and reconcile with pay data from payroll system
• Support payroll tax remittances
• Year end process including processing T4s, T4As, T2200s, EHT annual return, WSIB annual reconciliation, Worksafe BC, WBC AB,
• Issue ROEs after pay period closed or as needed
• Check payroll related emails, verify the information and process accordingly
• Ensure accuracy of data provided, and following up with business units where necessary.
• Respond to day to day general inquiries, build relationships with employees, managers and external vendors.
• Continually seek opportunities for process improvements.
• Maintain detailed records and documentation for audit purposes.

• Support and be back up for HRIS Manager
• Generate and provide report analysis of employee data as needed
• Provide exceptional customer service and support to HR team, employees and managers
• In conjunction with HR Managers, facilitate recruitment by creating/ posting job opportunities on internal and external sites, assist with resume review and selection of candidates, attend interviews if needed, update and track new hires in ATS, conduct reference checks as needed, Close Smart recruiter once position is filled
• Manage onboarding for new hires by creating and sending employment agreements and new hire packages, and processing within HRIS including benefit and pension enrollments
• Complete employee offboarding processing, including sending IT User access forms, scheduling equipment retrieval, and facilitating an exit Interviews
• Open short term and/or long term medical claims with third party provided, and coordinate the claims with HR Managers and Managers
• Manage unionized anniversary increases process by identifying employees, completing and sending letter confirmation and processing through HRIS
• Follow up on upcoming expiring work permits or temp contracts, process any contract extension or updates to employment terms
• Support benefit administration with HR Support team
• Support and provide back up support for maintaining HR Systems (i.e. HRIS, Time and Attendance) to ensure accurate and complete employee electronic data
• Support process reengineering to achieve efficiencies and better management of payroll and HR processes
• Generate recurring reports and special reports as requested
• As assigned, support development of new or improved HR programs and specific projects
• Perform additional duties as assigned