Payroll Specialist - Jobs in Toronto, ON

Job Description

Equivalent ExperienceDescription:The Reporting and Control Processing team is responsible for overseeing the various day-to-day transactional and technical payroll activities. Responsible for the accurate and timely processing of bi-weekly pay for over 6000+ staff in a multi-union environment. Under the direct supervision of the Director of Total Rewards and HR Analytics, this department assists and supports Human Resources, Legal and Finance departments.The Reporting and Control Processing Specialist provides vital legislative and compliance support to the Director by overseeing and monitoring quality assurance and assisting the HR and payroll team. The position is expected to assist with a continuous improvement culture by identifying process opportunities, quality gaps and participate in implementing new initiatives and programs. This position requires the breadth and depth of knowledge (technical/products/services/problem resolution) to ensure the consistent delivery of accurate bi-weekly payroll, providing service excellence and achieving and exceeding benchmarks and industry performance standards.Legislative Compliance, Data Integrity and Confidentiality Activities:

• Accountable for master payroll system set up to ensure the system is in adherence to ESA/CRA legislative, collective agreement requirements and policy of the hospital;
• Leading payroll processing of end-to-end for 6000+ employees bi-weekly with payroll grossing approximately $338 million annually;
• Lead, implement and validate all policy and regulatory changes with respect to rate changes, tax updates, premiums, and pay and deduction codes and groupings in the payroll system;
• Validating and processing entries and other employee source data into the human resources information system (HRIS);
• Manage the remuneration and payment of T4A Fellowships, Graduate and Summer students;
• Responsible for providing Union Dues reports, Service and Seniority reports;
• Initiate in the build and design of ad-hoc reports and audits as required by internal and external stakeholders;
• In-charge of Year End processing including: reconciling and balancing annual taxable earnings and deductions, pension adjustments and creating XML CRA export, coordination of T4 and T4A production with third-party provider on printing and distribution to staffs;
• Assist by identifying gaps, collaborating and recommending process improvements to protect the clients and the organization;
• Supports external auditors through the collection and coordination of semi-annual audit documentation as requested by auditors;
• Implements payroll-related changes for new collective agreements, including retroactive payments;
• Processes the payment of ESA, Severance payments and Retirement Allowances, ensuring payments and deductions are in compliance with the ESA, CRA, and other legislative requirements.

Financial and Consultation Services Activities:

• Responsible and accountable for administering and delivering Electronic File Transfer feeds to Third Party Pension Administration (Morneau Shepell), Bank of Montreal (payroll and RRSP contributions), Bank of Canada (Canada Savings Bonds Contributions) on a biweekly basis;
• Provide excellent customer service to inquiries, resolve day-to-day payroll issues, and provide timely advice for employees, managers, doctors, Human Resources, Finance, and Corporate Health & Safety Services;
• Responsible for auditing, communicating and correcting GL issues and errors with Finance in order to successfully complete payroll processing on a bi-weekly basis;
• Support and liaise with Finance to balance Bi-weekly and Year-end adjustments;
• Assist with measuring clients service experiences to contribute to Benchmarking initiatives and support performance objectives;
• Monitoring initiatives to achieve performance metrics, in support of the business unit plans;
• Execute routine audits to ensure the payroll input results in the required payroll output;
• Review current processes on regular basis, investigate any issues to ensure control implementation has minimized operational risks;
• Involvement on process improvement projects, assist to test changing in programming to ensure the process control has been applied.

Year End Processing Activities:

• Responsible for the scheduling, communication, and processing payroll year end;
• Responsible for the preparation and submission of year end reconciliations, filings and remittances including EHT, WSIB, CRA along with other third party vendors;
• Accountable for the submission, creation, amendment and distribution of year-end T4 and T4A slips.

Skills:payroll, payroll processing, PCP, Excel, Infor, T4A, CRA export, Biweekly, HRISTop Skills Details:payroll,payroll processing,PCP,ExcelAdditional Skills & Qualifications:Must Haves:1. 5-8 years’ experience in payroll

• Settlements under ESA
• Year end experience
• T4 reconciliations
• Peer reviews
• Practical experience with HRIS and time & attendance systems
• Experience working with unions
• Experience processing payroll for 1000+ employees

2. PCP or CPM Required3. Advanced Excel required

• V look up, Pivot tables, Formulas
• Education: College diploma/degree in Human Resources, Business Admin, Accounting, Finance or Computer Science*

Nice to Haves:1. Experience with Infor Lawson ERP System2. Experience with system changes, project management work, process & systems improvements3. Experience in an operations unit, a hospital or public sectorSoft Skills:1. Curious and committed to learning2. Willing to go outside of the box3. Desire to collaborate and initiative4. Strong CommunicationQualifications:

• 5+ years’ experience within an HR department in an operations unit, a hospital or public sector;
• Certification in payroll required (Payroll Compliance Practitioner – PCP or, Certified Payroll Manager – CPM);
• Practical experience with HRIS and time & attendance systems;
• Experience working with unions;
• Must demonstrate a strong customer service focus and strong interpersonal skills in order to deal with all levels of staff within an organization;
• Ability to work in a fast paced, every-changing environment;
• Must have a sense of urgency, be self-motivated, results driven individual, possess a strong work ethic and have a “can do” attitude;
• Must demonstrate a high level of integrity and ethics;
• Proven ability to maintain a high degree of confidentiality and professionalism while maintaining a sense of humor.

Experience Level:Intermediate LevelÀ propos dAston Carter:Aston Carter, une division dAerotek, est un fournisseur denvergure mondiale de services de recrutement et de dotation de personnel pour les sociétés à la recherche de professionnels du milieu des affaires hautement spécialisés. Aerotek est une société en exploitation dAllegis Group, un fournisseur multinational de solutions en matière de talent.Aston Carter sengage fermement à offrir un service de premier ordre aux clients et aux professionnels du milieu des affaires dans un vaste éventail de disciplines, notamment la comptabilité, la finance, la gouvernance ainsi que la gestion du risque et de la conformité. Avec plus de 60 bureaux en Europe, Asie et Amérique du Nord, Aston Carter offre une expertise locale, régionale et mondiale pour répondre aux besoins uniques de ses clients.Reconnu best of staffing par nos clients et le talent que nous recrutons, Aston Carter sengage à livrer un service hors pair a tous nos partenaires daffaire.About Aston Carter:Aston Carter is a distinguished global provider of recruitment and staffing services to companies requiring highly specialized business professionals. As a Best of Staffing® Client and Talent leader, Aston Carter has an unrivaled commitment to delivering first class service to clients and business professionals across a variety of disciplines, including Accounting and Finance as well as Governance, Risk and Compliance. With more than 60 offices across Europe, Asia Pacific and North America, Aston Carter provides local, regional and global expertise to drive value and meet our customers unique needs. Aston Carter is a division of Aerotek. Aerotek is an operating company of Allegis Group, a global talent solutions provider.The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.Quick Apply

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