Payroll Specialist - Jobs in Toronto, ON

Job Description

About SickKidsDedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built – nor could it be maintained – without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.Position DescriptionWe are looking for a Payroll Specialist to join our team. Are you a service-oriented Payroll professional who thrives in a busy environment Do you want to work for a world class organization that is dedicated to improving the lives of children around the world If this sounds like you, then we have an opportunity for you! Here’s What You Get to Do: The SickKids Payroll Team processes bi-weekly payroll for over 9400 employees for four organizations, while maintaining client service standards and ensuring policy and legislative compliance.Reporting to the Payroll Manager, the Payroll Specialist is a member of the payroll team. Working closely with other team members, HR colleagues and internal clients, the successful candidate will have the following responsibilities:

• Primary contact and relationship management for end-to-end processing of SickKids affiliate company payrolls i.e., SickKids Foundation, Boomerang, Sickkids Centre for Community Mental Health.
• Lead and primary support for the Year End Reconciliation and Tax Filing Process for all companies, in conjunction with Payroll Manager.
• Preparation and payment of all CRA, EHT and WSIB accounts and related reconciliations for all companies. Monthly reconciliation of these account payments to government statements.
• Coordination and depositing of all overpayments. Processing year end adjustments as it relates to T4 totals.
• Liase with Finance and other partners on Payroll related projects
• Reconciliation of Finance and year end accounts when required.
• Lead and /or participate with other team members and HR colleagues for Payroll Continuous Improvement initiatives and projects e.g., Online Time Adjustment project, Paper-Lite electronic automation project.
• Working with Payroll Team SME’s, lead/ coordinate the Internal Education of clients (managers and staff) for timekeeping and other payroll critical items
• Assist Payroll team with analytical, investigative work, follow-up, and resolution for outstanding payroll issues, and bringing issues to resolution e.g., employee pay issues, pay report errors, new or amendment of queries as required.
• Assist Payroll Manager with the investigations and analytic information related to annual Public Sector Salary Disclosure report.
• Provide Payroll data and analysis as required for various processes and requests from HR colleagues, internal clients, auditors, and external regulators.
• Assist with the training for payroll students; develop and document a training plan for incoming students.
• Ensure all payroll documentation is kept up to date, with input and assistance from the Payroll Team.
• Coordinate and assist with overpayment recovery, ensuring timely follow-up, reporting and analysis of outstanding payments; and introduce measures to decrease overpayment incidents.
• Assist the Payroll team with the verification and processing of payroll paperwork in high peak periods.
• Back up to Payroll Systems Associate in peak times and in conjunction with cross training initiatives. Provide input and suggestions on process improvements as it relates to the use of the queries and investigations in the pay run process.
• Processing of all non regular payroll items such as Involuntary terminations, government initiatives (e.g., Temporary Retention Incentive for Nurses, Temporary Pandemic Pay).
• Lead the payroll retroactive process as it relates to the arbitration of the collective agreements ensuring the addition of the information rows and validation of the retro calcs provided are accurate.
• Provide coverage for Payroll Manager when away as it relates to urgent pay items.

General Expectations

• Apply knowledge of payroll concepts, legislation, regulations, accounting, calculations, and terminology.
• Maintain positive internal /external relationships. Assist with Payroll Inquiries and investigations.
• Respond to internal and external inquiries related to payroll in a timely manner.
• Adhere to payroll audit requirements related to verification.

Here’s what you need:

• 5-10 years payroll processing experience required, with CPM designation preferred, and PCP designation a must.
• Understanding of end-to-end payroll is required; demonstrated experience with Oracle PeopleSoft HCM Payroll, Employee Records, and core HRIS environment is preferred
• Experience in processing of health-care sector payroll; and knowledge of the various and diverse hospital employee payroll populations is an asset
• Understanding of union and non-union work environments, along with relevant payroll administration for collective agreements.
• Familiarity with Service Canada and Canadian Payroll Association standards.
• Working knowledge of Ontario Employment Standards Act, Canada Revenue Agency, WSIB and other pertinent legislation.
• Strong attention to detail and accuracy are a must.
• Strong interpersonal and communication skills.
• Client-service focus
• Demonstrated track record of collaboration, teamwork and working with multiple stakeholders
• Strong analytical and problem-solving capabilities; with demonstration of proactive initiative
• Understanding of privacy and confidentiality principles, policies, and legislation.
• Ability to prioritize, manage time and multi-task within the confines of multiple deadlines.
• Experience in conflict and issues resolution; preferably of a pay-related nature
• General understanding of payroll-related Benefits administration
• Understanding of continuous improvement processes and methodology; participation in previous continuous improvement initiatives is an asset
• General knowledge of project methodology and previous participation in project work is an asset.
• Intermediate Excel skills

Deadline to Apply: August 28thRole requirement to be onsite two days a week and then Hybrid.Training provided onsiteOur Commitment to DiversityThe children and families we care for are from a variety of communities, and so are our employees. We welcome and encourage everyone to join our organization and be part of our team. When requested, SickKids will provide access and inclusion supports to eligible candidates to support their full engagement during the interview and assessment process. Information received related to access or inclusion will be addressed confidentially.Thank you for your interest in joining SickKids. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids is conditional upon the Hospital’s receipt of all necessary documentation.FOR EXTERNAL APPLICANTS ONLY: As a health care institution, our highest priority is the safety of patients, families and staff. As a result, we are adopting all prevention measures to ensure the safety of our patients, families and our staff. Therefore, any offer of employment is conditional upon you submitting proof that you have been fully vaccinated with a Health Canada or World Health Organization (WHO) approved COVID-19 vaccination as soon as possible and no later than fourteen (14) calendar days prior to the effective start date, in addition to satisfying any other condition(s) that may be set out in an offer. If a candidate fails to satisfy this condition (or any other condition(s) set out in an offer), any offer of employment shall be immediately rescinded.How to ApplyTip: Combine your cover letter and resume into ONE document of 20 pages or less as you cannot upload multiple documents as part of your application.If you are still experiencing technical difficulties please email ask.hr@sickkids.ca to send us a short description of the issues you are experiencing. Please note that we will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.Quick Apply

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