Permits Licenses and Approvals Coordinator - Jobs in Toronto, ON

Job Description

Mosaic Transit Constructors (Mosaic) - a consortium comprised of Aecon, Dragados, and Dufferin – ispartnering with Metrolinx and Infrastructure Ontario to design, build and maintain the transformativeFinch West Light Rail Transit (LRT) system in the City of Toronto.Position: Permits, Licenses and Approvals CoordinatorReports to: Permits, Licenses and Approvals ManagerSummary of Position:The Permits, Licenses and Approvals Coordinator assists the Permit Licenses and Approvals (PLA)Manager with processing and tracking of permits, licenses and approvals.Duties:

• Apply for various permits to City, MTO, TPUCC as needed for construction and follow up in a

timely manner with the reviewer to ensure permit app is under review and immediately adviseof any comments.

• Coordinate the use of the tracking system – Intelex, Smartsheet that tracks the progress of PLA’s

throughout the project.

• Managing and maintaining a permit register to give the project team an oversight on upcoming

and expected permits.

• Create and maintain permitting tracker to track comments, responses, submissions,

resubmissions of all permit applications.

• Join the PLA Manager in liaising with Metrolinx, City of Toronto, and other key internal and

external stakeholders

• Update PLA manager every week on progress of each permit application. Also, to advise of

critical issues that can hold up permit approvals.

• Coordinate the internal PLA working group meetings, including minute taking and issuance of

invitations.

• Writing monthly reports and spreadsheets pertaining to PLA’s processes, progress, and updates.
• Prepare various senior management permitting updates as and when required with assistance

of PLA Manager.

• Work with document control to keep track of project report and plan submittals.
• Coordinate with team members from different disciplines on when reports and plans are to be

submitted and the progress up to date.

• Track document submittals, alerting team members of risks related to reports and plans due

dates required by Contracting Authority and coordinating a Non- Conformance Report withteam members on extensions needed on plans and reports.

• Document and report progress on PLA’s and document submissions and updating project leads

with updates.

• Coordinate with the design team on design review packages for PLA’s and document

submissions to different stakeholders.Knowledge, Skills and Abilities:

• 1 to 3 years of experience with permitting, licensing and approvals
• Knowledge of PLA processes of the construction of major infrastructure projects
• Bachelor of Engineering (Civil)
• Project Management Certificate
• Acquainted with project management processes and techniques
• Well versed in civil engineering principles, theories, applications
• Excellent inter-personal and communication skills
• Leadership and teamwork
• Excellent working knowledge on computer programs such as Microsoft Office, Smartsheet,

Primavera P6 and Bluebeam

• Working knowledge of permit application and approval procedures associated with major

transportation municipal infrastructure design and construction, located primarily on a publicright-of-way

• Working knowledge of plan review and approval procedures associated with major

transportation infrastructure design and construction, located primarily on a public right-of-way

• Ability to understand and interpret requirements and responsibilities articulated within project-

related agreements related to PLA

• Capacity to identify and manage all the essential components of a PLA tracking system
• Efficiently and effectively use standard computer software
• Actively participate in external and internal project meetings, and to provide leadership to peers

and other team members when dealing with PLA issue

• Previous knowledge of major infrastructure construction projects an asset

Working Conditions/ Physical Effort:

• Able to perform in a fast-paced environment
• Prolonged sedentary positioning
• Walking, lifting, equipment operation, etc.
• Moderate physical activities
• Ability to use stairs, ladders and climb over rough terrain
• Primary work location is the Project site for Mosaic Transit Group

We offer a competitive compensation and benefits package in a fast-paced work environment. We arelooking for innovative, forward-thinking people who enjoy challenges and want to work on leading-edgeinfrastructure projects.We thank all applicants for their interest, however, only those selected for further consideration willbe contacted.To apply for this position, please submit resume online by clicking here: workforce@mosaictransit.com