PROGRAM ADVISOR - Jobs in Toronto, ON

Job Description

Do you have strong analytical, research and problem solving skillsDo you have knowledge and experience working with the Freedom of Information and Protection of Privacy Act (FIPPA)Do you have an understanding of the Archives and Recordkeeping Act (ARA) and knowledge and experience with Recordkeeping and Information Management (RIM) processes and policiesIf so, consider bring your technical expertise and problem solving skills to the Ministry of Transportation, Information Management Services Office, Freedom of Information & Privacy Office to provide advice to program managers and staff regarding the legislative requirements for the release of information and policies and best practices for recordkeeping and information management.NOTE:Flexible work arrangements including telework (remote work) may be considered.Depending on the successful candidate the position may work from one of the following locations:777 Bay Street, 27th Floor, Toronto125 Sir William Hearst Avenue, Toronto301 St. Paul Street, St. Catharines447 McKeown Avenue, 3rd Floor, North Bay615 James Street South, 1st Floor, Thunder Bay1355 John Counter Blvd., Kingston659 Exeter Road, 1st Floor, London1 Stone Road West, Guelph300 Water Street, 1st Floor, PeterboroughOPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontarios Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.What can I expect to do in this roleIn this role you will:

• provide program support with administering FIPPA and ensuring compliance with the Act;
• assist in the development of policy and procedure proposals related to FIPPA and proper record information management;
• assist in the developing and delivering of staff training and awareness programs on access, privacy and information management
• review, recommend and implement new/revised administrative procedures to improve office operations and update/maintain office procedures and manuals
• provide analytical support and recommendations in reviewing access to information requests and in the development of office file planning for ministry clients
• assist in the compilation and analysis of statistics and information (i.e. IPCs Annual Report)

How do I qualifyDemonstrated Abilities with Legislation:

• You have knowledge of and the ability to apply the Freedom of Information and Protection of Privacy Act (FIPPA)
• You have knowledge of the process and procedures related to the coordination of Freedom of Information (FOI) requests
• You have knowledge of government and ministry record-keeping process and policies to promote effective management and integrity of records

Proven Analytical and Organizational Skills:

• You have research, analytical and problem-solving skills to review and evaluate complex information and detect important issues.
• You have organizational and coordinating skills to deal with a high volume of information and requests.

Solid Communication and Interpersonal Skills:

• You have communication and presentation skills to prepare letters, provide advice and conduct training
• You have interpersonal skills to maintain relationships with a wide variety of stakeholders

Knowledge of Financial and Administrative Processes:

• You have good knowledge of financial and administrative processes to manage/track collection of fees and coordinate office administrative requirements.

Additional Information:Address:

• 1 Temporary, duration up to 12 months, 777 Bay St, Toronto, Toronto Region or 125 Sir William Hearst Ave, Toronto, Toronto Region or 301 St Paul St, St Catharines, West Region or 447 McKeown Ave, North Bay, North Region or 615 James St S, Thunder Bay, North Region or 1355 John Counter Blvd, Kingston, East Region or 659 Exeter Rd, London, West Region or 1 Stone Rd W, Guelph, West Region or 300 Water St, Peterborough, East Region

Compensation Group: Association of Management, Administrative and Professional Crown Employees of OntarioUnderstanding the job ad - definitionsSchedule: 6Category: Administrative and Support ServicesPosted on: Wednesday, November 2, 2022Note:

• Less qualified applicants may be considered on an underfill basis.
• T-MT-189954/22

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