Project Coordinator - Jobs in Toronto, ON

Job Description

About SickKidsDedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built – nor could it be maintained – without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.Position DescriptionThe Hospital for Sick Children (SickKids) has initiated a major campus redevelopment project known as Project Horizon (PH). This is a multi-year, multi-phase project that involves the construction of two new facilities: an administrative office building known as the Patient Support Centre (PSC) and a clinical care building known as the Patient Care Centre (PCC). Along with the construction of these two new buildings, The Early Works (EW) phases of the project include renovation, infrastructure, and demolition projects and the complete renovation and expansion of the Burton Wing.While the new and renovated facilities represent the physical aspect of the change, Project Horizon represents major transformational efforts at SickKids, including: the transformation of our workplace and culture to support contemporary workplace practices; a clinical transformation to improve and modernize the way we deliver care as part of a paediatric health system; support for the decanting strategy and renovations of the campus; and a patient and family-centred engagement approach underlying this transformation of SickKids. The benefits that will accrue from completing this project are significant. Patients and their families will see improved quality, safety and clinical outcomes and will be empowered to be active participants in their care. Clinical providers will have the tools, technology, and facilities to focus on providing the best possible care with greater efficiency and productivity. Medical Administration and Corporate Services staff will have the space, tools, and technology to enhance productivity, improve engagement, and inspire innovation.SickKids is seeking an enthusiastic and seasoned Project Coordinator with well-rounded organizational skills and experience in hospital redevelopment operational readiness to successfully support the planning and execution, and smooth transition for each of the three phases of campus redevelopment.Role ExpectationsThis is a permanent fulltime (1.0 FTE) role, and will report into the Director, Change Engagement and Workplace Experience. After successful SickKids’ move-in to the Patient Support Centre, this role will report into another phase of redevelopment under the Director, Operational Readiness.The Project Coordinator will support the Operational Readiness activities throughout the development and progression of Project Horizon from conception to final occupancy, and post-occupancy support by working closely with Sr. Project Manager, Operational Readiness and Transition Planning and other members of the project team.The role of Project Coordinator will require knowledge and experience in hospital redevelopment processes, change engagement, move planning and coordination with proven interpersonal skills, ambition, drive, and time management skills.The Project Coordinator will also have an opportunity to manage minor projects/tasks depending on scale and complexity, e.g., coordination and analysis of surveys, supporting focus groups and simulation activities, and managing schedules for site walkthroughs, training and orientation and move, etc.The Project Coordinator will work collaboratively with the Project Horizon teams, stakeholders, consultants, and other partner departments as required to support and be accountable to maintain project documents (e.g., meeting minutes, project materials, presentations, workflow diagrams, etc.). The incumbent will also be responsible for developing materials such as draft templates, cut out of floor plan, design content for users, etc.Other activities include:

• Scheduling and coordination of meetings, soliciting agendas and documenting project task discussions, decisions, and action items.
• Provides support in the management and organization of project related documents in accordance with the procedures for document control/ filing as per Project Guidelines and Procedure Manual.
• Develop or assist in developing tools, manuals, guidelines, policies, forms and reports to support operational readiness activities and processes.
• Gather, evaluate and analyze user supplied information to inform project plan and related activities.

Here’s What You’ll Need:

• A post-secondary degree or diploma from a recognized University or College
• Experience with a Hospital Redevelopment Operational Readiness Project is preferred
• Experience with move coordination is preferred
• Experience with user engagement processes
• Experience working with Microsoft Office applications
• PMP Certification is an asset

Employment Type:Permanent Full-TimeOur Commitment to DiversityThe children and families we care for are from a variety of communities, and so are our employees. We welcome and encourage everyone to join our organization and be part of our team. When requested, SickKids will provide access and inclusion supports to eligible candidates to support their full engagement during the interview and assessment process. Information received related to access or inclusion will be addressed confidentially.Thank you for your interest in joining SickKids. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids is conditional upon the Hospital’s receipt of all necessary documentation.FOR EXTERNAL APPLICANTS ONLY: As a health care institution, our highest priority is the safety of patients, families and staff. As a result, we are adopting all prevention measures to ensure the safety of our patients, families and our staff. Therefore, any offer of employment is conditional upon you submitting proof that you have been fully vaccinated with a Health Canada or World Health Organization (WHO) approved COVID-19 vaccination as soon as possible and no later than fourteen (14) calendar days prior to the effective start date, in addition to satisfying any other condition(s) that may be set out in an offer. If a candidate fails to satisfy this condition (or any other condition(s) set out in an offer), any offer of employment shall be immediately rescinded.How to ApplyTip: Combine your cover letter and resume into ONE document of 20 pages or less as you cannot upload multiple documents as part of your application.If you are still experiencing technical difficulties please email ask.hr@sickkids.ca to send us a short description of the issues you are experiencing. Please note that we will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.Quick Apply

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