Registrar – The Glenn Gould School (GGS) - Jobs in Toronto, ON

Job Description

The Royal Conservatory (RCM) is one of the largest and most respected music education institutions in the world, providing the definitive standard of excellence in curriculum design, assessment, performance training, and teacher certification. It is also a leader in the development of early childhood education programs and arts-based social programs, and presents a diverse range of concerts featuring the finest Canadian and international artists in its magnificent performance space, Koerner Hall. Please visit www.rcmusic.com for more information.What is the OpportunityThe Registrar is responsible for overseeing and ensuring the academic integrity of student records and documentation from pre-admission, advising of the admissions committee and matriculation. The Registrar is a primary contact for all students, as well as a liaison with external institutions such as the Ministry of Colleges and Universities.Main Duties & ResponsibilitiesApplication and Audition Process, Registration

• Assists with generating acceptance packages, Student Cards, Registration Forms, and Library Cards.
• Ensures appropriate course registration.
• Maintains up to date class records (adding/dropping courses) in database.
• Tracks student absences.
• Data entry of midterm/final marks.

Budget

• Assists with preparation of annual classroom and private teacher budget(s) for GGS.

Scheduling

• Responsible for all aspects of class, instructor, exam, and chamber music jury scheduling.

Financial Aid

• Manages and assists with the annual OSAP compliance audit.
• Administers financial aid for all other provinces and territories
• Administers financial aid for the National Student Loans Centre of Canada.

Students

• Maintains central database for Program Plans for all students and graduates.
• Manages all aspects of transcript process
• Facilitates convocation of students.

Faculty

• Confirms student enrolment in classes and generates class lists and mark sheets.
• Manages course evaluation process which involves creating evaluation packages, entering responses into Survey program, reviewing responses and initiating actions (as required).

Academics (in partnership with the Director, Academics)

• Creates and produces annual Academic Calendar.
• Provides curriculum and/or course counseling, as required.
• Interprets and evaluates transcripts for transfer credit.
• Ensures adherence to Post-Secondary Education Choice and Excellence Act.

Meetings

• The Registrar is a member of the following GGS committees: Management Committee, Academic Review Committee (Chair) and Divisional Committee (Chair).
• Faculty and student meetings, as required.

Special Projects

• Contributor to current project involving the development, testing, acceptance and adoption of a new GGS Student Information System.

• Performs other duties as assigned.

Job Requirements:What Were Looking For

• Bachelor’s degree or equivalent.
• Registration experience in a post-secondary school environment.
• 5+ years’ experience in an administrative capacity.
• Knowledge of classical music and music pedagogy required.
• Knowledge of music programs on a global basis at both the secondary and post-secondary level.
• Knowledge of Ontario post-secondary system policies.
• Sound judgment, tact, integrity, professionalism, and confidentiality.
• Strong negotiation and stakeholder management skills and experience.
• Excellent counselling, diplomatic and customer service skills.
• Excellent organizational, communication and problem solving skills.
• Positive attitude and ability to work both independently and in a collaborative team environment.
• Ability to work under pressure.
• Experience and comfort with a variety of software applications such as Student Information System functionality, Access and Publisher.

How to ApplyInterested candidates are asked to submit a cover letter and current résumé online (please upload a single file combining both documents) at www.rcmusic.com/about-us/careers-royal-conservatory. Applications will be accepted until a suitable candidate has been identified.The RCM is committed to fostering an inclusive, equitable and accessible workplace. In accordance with the Ontario Human Rights Code, the Accessibility for Ontarians with Disabilities Act, 2005, and the RCM’s Anti-Racism, Access and Equity Policy, accommodation will be provided at any stage of in the recruitment and selection process. Applicants are asked to make their accommodation needs known when they have been contacted for an interview.The RCM thanks all applicants for their interest in this position; however, only those selected for an interview will be contacted.Quick Apply

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