Research Administrative Assistant Knowledge Transl - Jobs in Toronto, ON

Job Description

The Knowledge Translation (KT) Program at the Li Ka Shing Knowledge Institute of St. Michaels Hospital is currently looking for an administrative research assistant to join the dynamic and growing team.This administrative research assistant will work within the Knowledge Translation Program, largely for the Canadian Task Force on Preventive Health Care. The primary role of this person is to work closely with the Task Force Chair, Vice-Chair and Project Manager to provide support to the Task Force Office.The Canadian Task Force on Preventive Health Care is an independent body of primary care and prevention experts that was established by the Public Health Agency of Canada (PHAC) to develop clinical practice guidelines that support Canadian primary care providers in delivering preventive health care. The Task Force is responsible for tasks that include prioritizing topics for guidelines; working with scientific staff from the Global Health and Guidelines Division of PHAC to refine topics; working with two independent Evidence Review and Synthesis Centres (ERSC), which develop systematic evidence reviews; development of recommendation statements for guidelines; and working with the Knowledge Translation (KT) Program to facilitate dissemination and implementation by key stakeholders. For more information about the Task Force, go to www.canadiantaskforce.ca.We are seeking an individual who is proficient in synthesizing large amounts of information. Important to this role is the creation of polished meeting records that summarize discussions, decisions and action items. The successful candidate should have excellent writing, organizational and computer (e.g., Microsoft Office suite) skills.The candidate will be the key point of contact for the Task Force, and should be able to manage competing priorities and complex scheduling requests. The Administrative Research Assistant will work with virtual teams, virtual team members, and a large number of external stakeholder groups. This position will offer the successful applicant a challenging and rewarding work environment.DUTIES & RESPONSIBILITIES:Under the supervision of Task Force Chair, the duties and responsibilities of the Administrative Research Assistant includes, but are not limited to, the following:

• Plan and coordinate day-to-day work independently while contributing to the combined needs of the Task Force Office members (Chair, Vice-Chair and Project Manager)
• Work with the Task Force Project Manager to organize logistics for 3 yearly in-person policy meetings, including flights/hotels/restaurant bookings and arrangements
• Coordinate onsite logistics of the in-person policy meetings. Troubleshoot on-site problems as they arise
• Prepare and review travel and expense claims
• Organize video/teleconference meetings, including contacting attendees and preparing meeting materials
• Take detailed meeting minutes during video/teleconferences and in-person
• Maintain calendars and manage complex scheduling requests
• Communicate with external stakeholders to obtain regulatory documents
• Triage requests from public, media, and external stakeholders
• Prepare documents for presentations
• Work with Task Force Project Manager in developing organization-wide standard operating procedures
• Assist with SharePoint file organization and management
• Assist with annual reporting requirements to funding body
• Some overnight travel required
• Other duties as assigned

QUALIFICATIONS:

• Minimum Bachelor’s Degree with 2 years related experience is an asset. A Masters Degree is preferred
• Excellent computer skills which include Microsoft Office suite/Office 365 (Word, Excel, PowerPoint, SharePoint, Skype for Business and Outlook)
• Ability to communicate effectively and listen attentively
• Excellent organizational and problem-solving skills
• Ability to work independently, take initiative, and manage multiple projects and timelines
• Excellent writing skills, with a proficiency in proofreading and grammar
• Meticulous attention to detail and capable of independent decision-making
• Ability to work collaboratively in a virtual team environment
• Good interpersonal skills and strong capacity for teamwork
• Ability to commit to the role for two years
• Fluency in French is an asset

As a condition of employment, all external hires will be required to submit proof of COVID-19 vaccination or documentation unless a valid accommodation under the Ontario Human Rights Code exists. All internal candidates must be in compliance with Unity Health Torontos COVID-19 Vaccination Policy.Quick Apply

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