Administrative Assistant - Jobs in Vermilion, AB

Job Description

Cornerstone Co-op invites applications for the position of Administrative Assistant to join our Talent and Culture team on a full-time basis at our Administration Office located in Vermilion, AB. Reporting to the Director of Talent and Culture.What you’ll do:This position provides a professional level assistance to the Department Support Centre (DSC) Leaders and Team. The work is varied and requires confidentiality, reliability, and the ability to handle multiple projects.

• As a first point of contact for our Cornerstone owner-members and customers, Team Leaders, and Team Members this position will demonstrate day-to-day behaviours and actions that align with and strengthen the Co-operatives purpose, vision, mission, values, brand and focus on safety.
• Greet, answer, and redirect in-person, phone and email inquiries to the appropriate resource as needed.
• Demonstrate a positive energy, professional demeanor, and outstanding customer service to guests
• Prepare professionally formatted and carefully proofread documents, forms, etc., using Office 365 products – Word, Excel, PowerPoint, and Outlook as well as Adobe.
• Ensure overall daily administration tasks are completed accurately and efficiently including mail and email distribution, balancing daily cash for Vermilion Administration office, receipting the received-on accounts by mail, ensuring daily bank deposit and mail runs are completed, etc.
• Equity support - assist completion of ownership applications; changes; and / or withdrawals
• Account support – respond to general charge account inquiries
• Internal Hub (website) – ensure communication, policy and other documents are properly formatted and kept up to date on our internal hub at all times
• Support the General Manager and the Board of Directors through document preparation, registrations, travel arrangements, filing, Annual General Meeting support, etc.
• Assist with Safety, Payroll & Asset Protection with document preparation, filing, etc.
• Assist with event coordination
• Promptly order supplies for Cornerstone locations as requested
• Issue mass amounts of gift cards
• Help the team maintain the professional office appearance and stock supply
• Perform other duties as assigned

Why it matters: We need you to lead outstanding Co-op experiences.Who you are:

• You have completed a post secondary Office Education program or administration or an equivalent combination of training and experience which includes accounting-related knowledge
• You have exceptional computer knowledge and extensive experience with Microsoft Excel, Word, PowerPoint, and Outlook. Adobe would be an asset.
• You have experience handling sensitive / confidential information.
• You are detail-oriented; strong organization skills; and you optimize work processes.
• Excellent written and verbal communication skills with well- developed telephone skills
• Knowledge about the Co-op Retailing System Equity Process is an asset
• Accounting experience would be considered an asset
• You are calm and priorities drive your day; you handle competing demands with composure
• You are committed to accuracy, and attention to detail is apparent in everything you do
• Action-oriented; and your experience shows that you know how to get things done
• Always customer-focused (external & internal) and you work well with Team Leaders and Team Members.
• Honest and trustworthy, results-oriented and strive to be the best in what you do
• You believe in building relationships and collaborating to deliver solutions that matter most, and you recognize the value that different perspectives bring to meet shared objectives
• You are available to work 40hrs/week (Monday-Friday 8-5); additional hours may be required occasionally

Who we are:In the communities we live, work, and play, we are true genuine leaders because we are a cornerstone of the communities we serve. We foster meaningful and rewarding careers with the ability to learn and advance.We offer a competitive salary and comprehensive total rewards package (including Health, Dental, Life Insurance, Disability, a company-matched pension, an Employee & Family Assistance Program, and an Employee Rebate Policy) in a rewarding and supportive, professional, and collaborative work environment.Cornerstone Co-op is a leader in the CRS, serving 30,000 members from 24 different locations in 8 communities (St. Paul, Elk Point, Two Hills, Mannville, Dewberry, Vermilion, Wainwright & Provost) within a trading area 300 kilometers long in the north-east corner of Alberta. To learn more about who we are and how you can help bring our brand to life, visit us at www.cornerstonecoop.crs.If this opportunity speaks to you, submit your resume and cover letter by August 17, 2022.For more information regarding this opportunity, please contact Talent & Culture via:Team Members interested in the above position are to inform their immediate supervisor of their intentions before they approach the contact person. We thank all candidates for their interest; however, only those selected to continue in the recruitment process will be contacted.Email: careers@cornerstone.crs | Phone: 780-853-6732 | Fax: 780-853-6563Quick Apply

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