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Administration Coordinator - Jobs in Victoria

Job LocationVictoria
EducationNot Mentioned
Salary40000.00 - 50000.00 CAD per year
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent

Job Description

Are you a seasoned administrative pro who #39;s ready to dive into a thrilling new journey where your organizational prowess and managerial finesse can truly sparkle in a whole new environment We #39;re on the lookout for an Administration Specialist itching to tackle exciting new challenges alongside our vibrant team!If you are the kind of person who instinctively creates and follows processes to efficiently organize and complete tasks and projects, this job is for you!Please note that this is not a working-from-home position, in-office hours are required. However, working-from-home opportunities are a possibility upon completion of the training period. This position is based out of our beautiful head office located in Westshore. This is YOU to a ‘T’:

  • You are a master at coordinating information and people, taking care of processes, and keeping things tidy.
  • You are able to juggle multiple projects and communicate honestly about your timelines, challenges, and questions.
  • You do whatever it takes. You live by the phrase, “It’s not my fault but it is my problem.”
  • You are confident, kind, patient and have a calming manner.
  • You are willing to step into any situation and find creative solutions.
  • You go above and beyond regularly - not for credit, but because that’s how you roll.
  • You have a sense of humor and have fun.
  • You love learning, setting goals and are open to guidance and feedback.
The role day to day:
  • Creating, editing, compiling and proofreading of documents including correspondence, meeting minutes, notices of meetings and manuals.
  • Managing of administrative processes including tracking completion dates and following precise procedures.
  • Preparing Strata Property Act forms.
  • Maintaining and updating documents on a variety of websites.
  • Updating and using the property management database.
  • Assisting with answering general office phone calls and transferring them to the appropriate person.
  • Participating in daily or weekly touchpoints with team members.
  • Filing of documents.
  • Following office and company protocol regarding services.
  • Positively represent the company in the community.
  • Handling confidential documents with complete discretion.
  • Other duties as assigned.
The above description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Other duties may be assigned on an as-needed basis. Experienceamp; Qualifications:
  • Positive attitude, collaboration, and enthusiasm for working with people and systems.
  • Excellent grammar, punctuation, and attention to detail.
  • Excellent typing (50+ wpm).
  • Excellent working knowledge of computer systems including MS Office (Outlook, Word, and Excel).
  • Ability to work effectively as part of a team and take initiative.
  • Being flexible and adaptable to changing procedures and tasks.
  • Ability to manage own schedule and prioritize effectively.
  • Ability to manage people and situations gracefully.
  • Clean criminal record check.
Position Details:
  • Full-time, permanent position.
  • $40,000-50,000 annually to start.
  • Office hours are Monday through Friday, 8:30 am - 5 pm, with a 1-hour unpaid lunch break.
  • Working-from-home opportunities are a possibility upon completion of the training period (please note that this is not a working-from-home position, in-office hours are required).
  • Weekends and statutory holidays off.
A little about us:
  • We are incredibly flexible, friendly, passionate, hardworking, and a little weird.
  • Our purpose is to help people live and grow together in every way possible.
  • Our paradigms are Rebellious Optimism, Wholehearted Togetherness, Insidious Joy, Radical Transparency, and Relentless Incrementalism.
  • Do you want to know more Visit our website https://www.prolinemanagement.com
Other Details:
  • Flexible scheduling.
  • Vacation policy based on length of service.
  • Paid volunteer days.
  • Wellness and Social Committees.
  • RRSP contributions.
  • Health Benefits Trust and Life Insurance.
  • Paid days off on your birthday and work anniversary.
  • Monthly get-togethers for lunch.
  • Seasonal staff parties.
  • Employee referral program.
  • Education reimbursement program.
  • Opportunities for growth.
We are looking for someone who will fit in well with our values and the team. To apply for this position, please submit your resume and cover letter outlining why you will be a great fit for the Administration Coordinator role with us. We are looking forward to reviewing your application!Please note that only candidates selected to move on within the recruitment process will be contacted.About Proline Management Ltd.:With 55+ employees, 4 offices, and over 37 years in the business of property management, we are a friendly, interactive and hardworking group of people focused on developing and improving our organization and contributing to our community. We offer fun and professional working environment, maintaining an inclusive, small business feel while constantly striving to improve and develop as a company. We welcome team members who approach each day with positivity and enjoy working to help others live and grow together.

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