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Administrative Coordinator - Jobs in Whitby, ON

Community Care Durham
Job LocationWhitby, ON
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Administrative Coordinator, ALS, RC, SH, CG, HTS(Full-Time)Reporting to the Manager, Assisted Living Services, Respite, Supportive Housing, Congregate Dining, and Home to Stay; the Administrative Coordinator is responsible for providing administrative and project support to the manager’s portfolio.Responsibilities include but are not limited to:Administration

  • Provide administrative support to the ASL, RC, SH, CG, and HTS team
  • Collection and review of monthly and quarterly statistical data, and assist manager with ensuring month-end reporting is complete
  • Review database, make corrections, run reports, obtain approvals, submission of final data
  • Updates Staff Phone and cell phone lists, as changes happen (every 2-3 weeks)
  • Manages and monitors program related e-mails
  • Maintains and distributes manager and program meetings, agendas and minutes (i.e. room bookings, zoom, Microsoft teams)
  • Coordinate manager’s calendar
  • Track schedulers as needed (e.g., Vacation, on site, work from home, etc.,)
  • Prepare and reconcile Manager’s monthly VISA Expense report and any other purchases
  • Support manager with research, document preparation, etc.,
  • General Administrative Support i.e. ordering supplies, correspondence, presentations, providing backfill
Department Services
  • Troubleshoot IT issues and work with SIMNET to resolve, as required
  • Troubleshoot Printer issues, as required
  • Coordinate IT equipment being issued to and collected from staff
  • Monitor and update IT inventory
Qualifications required:
  • Post-secondary education in Office Administration or related education
  • Five (5) years of administrative experience, with 3 years’ experience supporting senior staff
  • Strong interpersonal communication skills
  • Excellent writing and proofreading skills
  • Must be professional, personable, approachable, courteous, tactful, and diplomatic
  • Must be able to handle highly confidential information
  • Detail oriented and highly organized to as to produce a quality work product in a timely manner
  • Effective scheduling/meeting coordination skills
  • Self-motivated; take initiative, and anticipate issues
  • Intermediate to advanced knowledge and experience with Microsoft Office (Excel, Outlook, PowerPoint, Word), Adobe Acrobat and Microsoft Teams
  • Intermediate computer and technological skills
  • Typing 60 to 80 wpm
  • Satisfactory Police Vulnerable Sector Check
  • Sensitivity to adults with needs related to aging, physical and/or mental health
  • Adherence to COVID-19 safety practices including two doses of COVID-19 Vaccine (where medically able in accordance with our Immunization Policy)
  • Must work in a safe manner and promote the health and safety of all staff, volunteers, clients and the community as outlined within CCD policies
Compensation: Starting at $39,000 annually; three (3) weeks’ vacation per year of work (pro-rated to hours worked); 11 paid (including stat) holidays; health, insurance and pension benefits when eligible.* Pay will be commensurate based on education and experiencePlease apply in writing referencing posting #2022-227 outlining qualifications and experience by 4:00pm on Friday, November 30, 2022 to Human Resources, Community Care Durham emailJob Type: Full-timeSalary: From $39,000.00 per yearBenefits:
  • Company pension
  • Dental care
  • Employee assistance program
  • Extended health care
Schedule:
  • 8 hour shift
Work Location: Hybrid remote in Whitby, ONQuick Apply
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