Administrative Assistant - Jobs in Winkler, MB

Job Description

Are you interested in supporting the growth of Manitoba’s technological landscape There are plenty of opportunities to implement your knowledge of tech when building out the network of one of Manitoba’s leading Internet Service Providers: Valley Fiber Ltd. Valley Fiber Ltd is a full-service company offering dedicated fiber optic internet, TV, and digital phone for people across the province. We’re growing fast, and we’re looking for talented people to come grow with us!We are seeking out an enthusiastic and self-motivated Administrative Assistant to join our Business Development team at Valley Fiber. This position reports to the Director of Business Development.Who You Are:

• Previous experience providing administrative support to an entrepreneurial

leadership team

• Previous experience with organizing, tabulation, and summarization of

project information

• Proficiency in MS Office suite
• Ability to maintain discretion with highly confidential and sensitive pieces of

information

• Knowledge of best business writing practices, with proven professional

communication skills

• Previous experience taking diction from key parties and writing reports and

correspondence

• Previous experience liaising with senior management, board members, and

investors

• Previous experience as an Administrative Assistant for a senior leader is an

asset

• Ability to multitask efficiently
• Top notch organizational talents, with the ability to organize multiple work

streams and multiple people

• Ability to work with constant interruptions and changing priorities in an

extremely fast-paced environment

• Meticulous attention to detail with the ability to recognize when information

may be incomplete

• Ability to knit together many pieces of information in a logical format
• Comfortable with a “quarterback” role when coordinating teams, and

getting the required information on time

• Confident and assertive communication skills
• Ability to work well under pressure and meet short deadlines while

maintaining a calm demeanor

• Can clearly demonstrate knowledge of the areas where this role will

provide support

• Good sense of humor, team fit

What You’ll Do:

• Oversee supply orders from other offices & act as a point of contact
• Coordinate travel arrangements for senior leadership team and owners as

required

• Company cellphone ordering, tracking, returns, pricing, and liaising with

Rogers

• Draft letters and emails to internal and external staff on behalf of the

business development team

• Provide administrative support to the CEO/COO/CFO as required
• Take Board of Director meeting minutes for both Valley Fiber & Wall Media
• Book external conferences, meeting spaces, and restaurant reservations as

required for various meetings

• Coordinate lunch for internal meetings
• Provide administrative assistance to the Facilities Coordinator and Director

of Business Development

• Interact with local Chamber of Commerce and ensure that all information

received is distributed to the appropriate teams organizing/disbursing ofinformation for all Chamber memberships

• Work together with accounting to update Valley Fiber investors and

payments through Valley Fiber’s Paralegal. This includes the following:providing minutes, resolutions, loans, and mortgages for auditor purposes

• Providing Paralegal administrative support as needed
• Provide construction updates, tracking, and reporting
• Interact with office cleaners in consultation with HR
• Assist in preparation of regularly scheduled reports
• Develop and maintain a filing system
• Organize and schedule meetings, take minutes and disburse to appropriate

staff as requiredWe thank all applicants who apply, however only those selected for further consideration will be contacted. Please submit your resume to hr@valleyfiber.ca.Valley Fiber is an equal opportunity employer that does not discriminate against individuals who have a disability or based on their culture, nationality, ethnicity, gender, or religion. Valley Fiber strongly encourages individuals from minority-groups to apply and is willing to reasonably accommodate where possible.Quick Apply

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