Administrative Assistant - Wrha Communications - Jobs in Winnipeg region

Job Description

Requisition ID: 350552 Position Number: 20000173 Posting End Date: December 28, 2023 City: Winnipeg Site: WRHA Corporate Work Location: WRHA Corporate (650 Main Street) Department / Unit: WRHA Communications Job Stream: Non-Clinical Union: Non Union Anticipated Start Date: ASAP FTE: 1.00 Anticipated Shift: Days Daily Hours Worked: 7.50 Annual Base Hours: 1950Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We #39;re united by a shared commitment to excellent and equitable health care.Position OverviewOrganizes and prioritizes independently, the administrative activities for senior Directors/Managers and ensures that all work is completed within established timeframes. Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters. Assists the Directors/Managers with the ongoing monitoring and analysis of operating budgets and expenditures and prepares ad hoc financial reports as requested. Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s). Develops, maintains and updates a variety of databases including: data collection and entry, assisting with analysis and organization of information and assisting with preparation of reports. Performs payroll functions and monitors position control information including verifying information from ESFs, budget transfers, and following up on problems/discrepancies as required. May provide direction to junior employees (permanent or casual) within the portfolio which includes workload delegation, on-the-job training, monitoring of workload, ensuring deadlines are met and procedures are followed and contributing to performance appraisals of junior employees by providing feedback to the supervisor.ExperienceFive years directly related experience required. Experience scheduling and coordinating meetings required. Experience recording and preparing minutes and agendas. Experience maintaining spreadsheets and databases. Previous healthcare experience preferred. Experience with email and computerized calendars.Education (Degree/Diploma/Certificate)Complete high school education Manitoba standards, required. Formal training in applied office skills is required. A combination of education and experience may be considered.Certification/Licensure/RegistrationNot ApplicableQualifications and SkillsTyping speed 65 wpm. Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required. Demonstrated ability to organize, assign and supervise the work of junior employees. Ability to compose correspondence on behalf of senior Directors/Managers. Excellent communication skills, verbally and in writing. Ability to prioritize a large workload and independently complete a variety of administrative duties. Ability to work in a fast paced environment and work effectively under pressure to meet deadlines. Demonstrated problem-solving skills.Physical RequirementsRequired to work for long periods of time at a computer.This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment. Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services. Effective April 1, 2024, Golden West Centennial Lodge will also be part of the WRHA legal entity. Interviewed candidates may be called upon to participate in a skills assessment. Any application received after the closing time will not be included in the competition. We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.