Regional Property Coordinator - Jobs in Winnipeg region

Job Description

About The Salvation ArmyMission StatementThe Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.Vision StatementWe are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus.Core ValuesThe Salvation Army Canada and Bermuda has four core values:Hope: We give hope through the power of the gospel of Jesus Christ.Service: We reach out to support others without discrimination.Dignity: We respect and value each other, recognizing everyone’s worth.Stewardship: We responsibly manage the resources entrusted to us.About the PositionThe Property Coordinator supports the property team in their efforts to manage the overall property portfolio for the region. Reporting directly to the Regional Property Lead, this individual will provide administrative support and coordination of work, ensuring timely action and support is undertaken to meet the strategic priorities the Property Team and the practical needs of our front-line ministry units.KEY RESPONSIBILITIES:Working RelationshipsReports directly to the Regional Property LeadWoks collaboratively with all members of the property teamActs as primary contact for Ministry Unit Leaders, Area Commanders and property department staff in matters relating to propertyActs as primary contact for external contractors, trades and service personnelGeneralAssist the RPL in managing property functions for the region that fall within the responsibility of the Property DepartmentHandle all internal and external property correspondence, responding as necessary to ensure TSA’s interests are protected and standards are maintained.Maintain property recordsWork with RPL and MU leads to identify capital projects anticipated in the next calendar year for inclusion in the regional budge and operating planProperty ProjectsCoordinate all preliminary work involved in the development stage of repair and renovation projects that fall within the responsibility of the property department.Assist the MU Leads on maintenance and renovation projects as required.Ensure all necessary documents are secured as required in Operating policies. This may include functional plan, property appraisals, local board approval, financial schemes, quotations from contactors, confirmation of WCB etc.Coordinate the submission of all project related documentation for appropriate approvals at each stage of the project.Verify work completed and adherence to cost estimates for projects funded through Capital Deposit Accounts or Grants. Provide confirmation and documentation DFM for appropriate accounting process.Attend consultant interviews, design meetings, and site meetings to ensure proper vendor and project management.Provide guidance and direction to ministry units on property concernsProperty and Inspections DatabaseIn partnership with the RPL, conduct regular inspections of all properties in your regionCollaborate with Ministry units, using the BCA reports to identify necessary property repairs and upgradesFollow up with Ministry Units to ensure all deficiencies are addressedRegional Headquarters and propertiesAct as property manager for all regional propertiesCoordinate an execute all maintenance, repair and renovation work for regional propertiesEnsure appropriate contracts are in place for HVAC maintenance, fire and safety systems, elevator maintenance and inspection.Develop and maintain a list of preferred suppliers across all tradesMaintain key control for all regional propertiesWork with RPL and DFM to identify budget requirements for ongoing facility and operational needs as well as anticipated property projects for the fiscal year.QUALIFICATIONS AND EDUCATION REQUIREMENTS:Post secondary education in Business Administration of Project ManagementAlternative combinations of education and experience may be considered.PREFERRED SKILLS/CAPABILITIES:A minimum of 5 years of Administration/Coordination in a corporate head officeExperience working with multiple competing deadlinesSkilled trades person with supervisory experience is an assetAbility to know of highly sensitive information and maintain confidentialityWorking knowledge of building codes, building construction, mechanical, electrical and structural systems, ability to identify deficiencies and recommend cost effective remediation.Ability to manage several projects simultaneously and to succeed under pressureAbility to work effectively with others, displaying effective interpersonal skills.Self-motivated and disciplined.Skilled in written and verbal communicationsExperience with Microsoft OfficeValid driver’s license abstractAccess to personal vehicle for business purposes may be required when program vehicle is not availableApplication Deadline: September 26, 2023CompensationThe target hiring range for this position is $57,364-$71,705, with the ability to progress to a maximum of $86,046. Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.Other DetailsThe Salvation Army will provide reasonable accommodation upon request. Please let us know if you have a need for any accommodation.We thank all applicants and will contact candidates selected for next steps. Internal Applicants, please speak with your manager about your intentions prior to submitting your application.