HR & SHE Coordinator Administration - Jobs in Yorkton, SK

Job Description

SummaryThis position is responsible for administrative activities in support of the Human Resources and Safety, Health & Environment functions at a canola crush facility. Additionally, this position provides support to the Regional Grains & Oilseeds Human Resources Department in assisting with hourly recruitment, leave of absence management and timekeeping activities for the facility. This position will also respond to basic employee inquiries while adhering to the Company’s Human Resources policies and procedures.Main ResponsibilitiesHR Administration (60%):

• Oversee all required pre-employment activities, notifying Human Resources of any delays or adverse action.
• Assist in communicating any procedure or policy changes to employees. Serves as a first-line of response to basic employee inquiries, escalating to Human Resources as appropriate.
• Serve as the backup timekeeper for the facility; ensures all timecard edit requests are recorded and maintained in the timekeeper Inbox; coordinates with supervisors to ensure approvals are completed timely in order to adhere to payroll processing deadlines; ensures PTO is recorded accurately in the Kronos and Workday systems; notifies Human Resources Department in advance if a back-up is needed for timekeeping functions. Within the Kronos system, finalizes new employees’ records setup, updates schedules, and reports any system related concerns to Human Resources immediately.
• Conduct new hire orientation for all new employees to include providing each new employee with a policy manual and benefits manual. Provide an overview of all Company policies, an overview of the Workday system, benefits enrollment instructions, and site specific safety guidelines.
• Notify Human Resources Department immediately in the event an employee requires a leave of absence. Provides the appropriate documents to the employee, tracks the leave in Kronos, and monitors the return of the employee.
• Oversee administrative duties related to qualification increases, ensuring completed checklists are submitted to Human Resources for processing in a timely manner.

SHE Administration (30%)

• Provide support to appropriate teams on accident/incident investigations; helps to develop and implement corrective actions.
• Review record keeping to ensure all identified Management of Change (MOC) steps are completed; helps to keep MOC log current.
• Print permits for areas as required.
• Scheduling Hearing Test for new employees and for all plant personnel every 2 years, starting January 2022. All personnel need to be retested in the first quarter of 2022.
• Create SHE requisitions and receive invoices in ePac
• Coordinate and assist in planning SHE Day
• Other ad hoc SHE tasks as required.

Office Administration (10%):

• Manage general office needs
• Provide general office IT support and setup including: workstations, computers, printers, phones and other peripheral equipment. Arrange for technical support when required;
• Provide administrative and general business support to management in day-to-day matters
• Other ad hoc administrative duties as required.

Experiences

• 2+ years of office administration/coordination experience;
• Timekeeping experience would be an asset

Skills

• Ability to plan, organize, prioritize time/workload to accomplish tasks and meet deadlines
• Ability to manage fast-changing business circumstances, thrive in a constantly changing business environment and handle multiple (and sometimes conflicting) deadlines
• Excellent verbal and written communication, organization, time management, and negotiation skills
• Ability to communicate effectively with various levels of employees;
• Strong attention to detail and work ethic - ability to be thorough in accomplishing a task with enthusiasm and concern for all areas involved, no matter how big or small
• Strong computer skills, including intermediate proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) and understanding of databases
• High integrity and a real sense of ownership and accountability of responsibilities and projects.

Required Languages

• English (Fluent)

Education

• Associates or Bachelors degree in Business Administration, Human Resources or related field is preferred.

MainResponsibilitiesAlong with the below listed responsibilities, the employee should conduct any other business related to the function as required by her or his supervisor.HR Administration (60%):

• Oversee all required pre-employment activities, notifying Human Resources of any delays or adverse action.
• Assist in communicating any procedure or policy changes to employees. Serves as a first-line of response to basic employee inquiries, escalating to Human Resources as appropriate.
• Serve as the backup timekeeper for the facility; ensures all timecard edit requests are recorded and maintained in the timekeeper Inbox; coordinates with supervisors to ensure approvals are completed timely in order to adhere to payroll processing deadlines; ensures PTO is recorded accurately in the Kronos and Workday systems; notifies Human Resources Department in advance if a back-up is needed for timekeeping functions. Within the Kronos system, finalizes new employees’ records setup, updates schedules, and reports any system related concerns to Human Resources immediately.
• Conduct new hire orientation for all new employees to include providing each new employee with a policy manual and benefits manual. Provide an overview of all Company policies, an overview of the Workday system, benefits enrollment instructions, and site specific safety guidelines.
• Notify Human Resources Department immediately in the event an employee requires a leave of absence. Provides the appropriate documents to the employee, tracks the leave in Kronos, and monitors the return of the employee.
• Oversee administrative duties related to qualification increases, ensuring completed checklists are submitted to Human Resources for processing in a timely manner.

SHE Administration (30%)

• Provide support to appropriate teams on accident/incident investigations; helps to develop and implement corrective actions.
• Review record keeping to ensure all identified Management of Change (MOC) steps are completed; helps to keep MOC log current.
• Print permits for areas as required.
• Scheduling Hearing Test for new employees and for all plant personnel every 2 years, starting January 2022. All personnel need to be retested in the first quarter of 2022.
• Create SHE requisitions and receive invoices in ePac
• Coordinate and assist in planning SHE Day
• Other ad hoc SHE tasks as required.

Office Administration (10%):

• Manage general office needs
• Provide general office IT support and setup including: workstations, computers, printers, phones and other peripheral equipment. Arrange for technical support when required;
• Provide administrative and general business support to management in day-to-day matters
• Other ad hoc administrative duties as required.

Experiences

• 2+ years of office administration/coordination experience;
• Timekeeping experience would be an asset

Skills

• Ability to plan, organize, prioritize time/workload to accomplish tasks and meet deadlines
• Ability to manage fast-changing business circumstances, thrive in a constantly changing business environment and handle multiple (and sometimes conflicting) deadlines
• Excellent verbal and written communication, organization, time management, and negotiation skills
• Ability to communicate effectively with various levels of employees;
• Strong attention to detail and work ethic - ability to be thorough in accomplishing a task with enthusiasm and concern for all areas involved, no matter how big or small
• Strong computer skills, including intermediate proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) and understanding of databases
• High integrity and a real sense of ownership and accountability of responsibilities and projects.

RequiredLanguages

• English (Fluent)

RequiredEducation

• Associates or Bachelors degree in Business Administration, Human Resources or related field is preferred.

Job Reference SP-1592305159Professional Areas AdministrationFunction AdministrationContract Type PermanentYears of Work Experience 1-3 yearsStart date 2022-01-17Application close date 2022-04-17Quick Apply

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