Administrative Assistant - Leadership Support - Jobs in Abbotsford, BC

Job Description

Salary: $20.50 - $22.50/HourlyJob Type: Part Time, PermanentStart Date: As soon as possibleLanguage: EnglishMinimum Education: DiplomaPositions Available: 1NOC Group: Secretaries (Except Legal and Medical) (1241)NOC Job Title: Administrative SecretaryExpires in 14 daysExpires: 2021-05-11Posted: 2021-04-27Last Updated: 2021-04-27Job Location(s)2420 Montrose AvenueAbbotsford, British ColumbiaV2S 3S9, CanadaJob DescriptionThe Administrative Assistant – Leadership Support provides administrative support to the Director of Advocacy and Social Equity, and to the Manager, Social Justice, Seniors, and Housing. This position is responsible for managing and maintaining schedules, assisting with special projects and program administrative needs, and supporting the day-to-day operations of the Advocacy and Social Equity Department. The Administrative Assistant requires strong communication, organizational, and switch tasking skills.Responsibilities

• Manages and performs administrative tasks for the Director and programs such as preparing communications, email, and other correspondence, creates and edit documents, scheduling, coordination of meetings, invitations, agendas and taking minutes, and preparing program reports.
• Manages calendars and develop and administers the schedules, prepares, for and ensure that all appointments, meetings, engagements, and deadlines are clear and met.
• Manages and prepares correspondence ensuring follow up or forwarding to the appropriate team member.
• Receives, review, and prioritizes a variety of confidential and sensitive information, such as contracts, funding opportunities, and letters, forwarding these items to appropriate people for follow up.
• Provides reminders and follow up for meetings and appointments, ensuring appropriate lead time is given before meetings or project deadlines.
• Prepares and edits presentations and other documents using Office 365 and Prezi.
• Records minutes and disseminate information in an accurate and timely manner.
• Coordinates the Director’s calendar, schedule, appointments, and travel arrangements.
• Provides administrative assistance to Advocacy and Social Equity Department including collecting and compiling data for reporting and following up on staff assignments.
• Communicates with the Director on a regular basis to debrief ongoing and upcoming tasks and track changes.
• Acts with diplomacy and discretion in handling confidential and sensitive information.
• Arranges all aspects of department team meetings, including coordinating and arranging supplies, food, and venue for meetings and events, and setting up meeting space.
• Ensures all necessary equipment, rooms, and supplies, etc. are available for meetings and in working order prior to the meeting.
• Purchases and/or pick up supplies, food, coffee, or other activities outside the office as required.
• Conducts research and compiles data/information related to the department’s work.
• Assists with overflow, special projects, and day-to-day tasks.
• Participates in and helps to maintain a supportive, positive work culture.
• Participates in performance management including coaching, feedback, and performance evaluations.
• Represents the agency in the community in a professional and knowledgeable manner.
• Other duties as assigned.

Related Document(s)Administrative Assistant.pdfHow to ApplyExpiring: May 11, 2021Email: jobpostings@archway.ca